Office Asst - Crash Investigations

** JOB SUMMARY
** Under general supervision, performs complex payroll scheduling and clerical duties for uniformed or investigative operations of their assigned district requiring a thorough knowledge of payroll systems and organizational/departmental policies and procedures.
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* ESSENTIAL JOB FUNCTIONS:

*** Scheduling functions, including but not limited to:  + Entry/Modification, Scheduling, reviewing Time-off/Leave entries.  + Cross referencing any paper exceptions or notations with timekeeping system.
* Coordinating minimum staffing standards and schedules (including training and court) with district commanders.
* Coordinating with district timekeeper for resolution of payroll issues and maintaining support documentation.  + Answer questions and disseminate information requiring a thorough knowledge of Department and organizational policies and procedures.  + General office duties, including but not limited to:
* Scanning, Copying, Filing and file organization.  + Administrative support functions including but not limited to:
* Composing and typing correspondence, memoranda, schedules and reports.
* Preparing, compiling and distributing written materials and mail; maintaining bulletin boards, ordering supplies
* Making equipment and building repair requests.
** OTHER

JOB FUNCTIONS:

*** Review and process counterfeit money.
* Review and enter Outside agency reports.
* Ability to cross-train and serve in a backup capacity for other district office assistants.
* Adhere to all additional job-related instructions and to carry out any other duties assigned by their supervisor.
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* MINIMUM QUALIFICATIONS:

***
* Knowledge, Skills and Abilities Required:

*** Knowledge of office and administrative practices and procedures.
* Skill in using PC Software including current Microsoft Office Suite of applications.
* Skill in communicating professionally and tactfully with other city employees and the public by oral and written means.
* Skill with organization and attention to detail.
* Ability to exercise discretion and independent judgment utilizing knowledge of the organization's policies.
* Ability to work independently under general instructions.
* Ability to perform a variety of physical skills including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.
* Ability to operate a variety of office equipment including but not limited to PC, telephone, calculator, scanner, and copier.
* Ability to prioritize deadlines and tasks.
* Ability to learn new systems and procedures quickly.
* Ability to plan, organize, monitor, and collaborate with internal and external stakeholders to accomplish unit objectives.
* Ability to understand mathematical calculations involving fractions, percentages, and decimals.
* Ability to work within a set schedule.
** Qualifying

Education and Experience:

*** The above knowledge, skills and abilities may be demonstrated by one year of college.
* Plus, two (2) years related clerical experience.
* Any equivalent combination of education and/or experience may be substituted for the above.

Employment Screenings

Required:

* Criminal background check
* CJIS complete background check