Executive Assistant to Superintendent of Catholic Schools and Secretariat Director

Executive Assistant to the Superintendent of Catholic Schools and Secretariat Director Archdiocese of Galveston-Houston

St. Dominic Center The Archdiocese of Galveston-Houston is seeking a highly organized, detail-oriented, and mission-driven professional to serve as Executive Assistant to the Superintendent of Catholic Schools and Secretariat Director (Executive Assistant). This position plays an integral role in supporting the Catholic Schools Office and serves as a primary point of contact for school leaders, pastors, Archdiocesan departments, parents, and external partners.

The Archdiocese of Galveston-Houston Catholic Schools Office serves a vibrant community of Catholic schools dedicated to forming students in faith, academic excellence, and character. The Superintendent of Catholic Schools and Secretariat Director provides leadership and vision for this ministry, working collaboratively with pastors, principals, educators, and Archdiocesan leaders to strengthen Catholic education throughout the Archdiocese. The Catholic Schools Office supports schools through leadership development, accreditation and compliance, curriculum support, faith formation, enrollment initiatives, and operational guidance.

Summary The Executive Assistant provides comprehensive administrative and operational support to the Superintendent and the Catholic Schools Office (CSO). Responsibilities include coordinating office operations, maintaining confidential records, supporting financial and compliance functions, managing schedules and communications, and assisting with projects and initiatives that advance the mission of Catholic education. The position requires a practicing Catholic in good standing whose life and conduct reflect the teachings, values, and mission of the Catholic Church.

This is a full-time position eligible for Archdiocesan benefits and paid time off.

Essential Duties and Responsibilities Other duties may be assigned.

• Provide direct administrative support to the Superintendent of Catholic Schools and Secretariat Director.
• Answer and screen telephone calls, take accurate messages, and respond to inquiries as appropriate.
• Draft correspondence, memoranda, reports, and other communications.
• Coordinate appointments, meetings, special events, and travel arrangements.
• Maintain the Superintendent's calendar and scheduling priorities.
• Organize, maintain, and archive electronic and paper records.
• Prepare, distribute, and file documents and materials.
• Coordinate meeting logistics, including room reservations, technology, and materials.
• Maintain the Catholic Schools Office Directory and master calendar.
• Create and maintain spreadsheets, reports, databases, and other tracking systems.
• Manage room reservations utilizing the Mazevo scheduling platform.
• Maintain teacher service records and related personnel documentation.
• Ensure the confidentiality and security of sensitive personnel, student, financial, and organizational information.
• Serve as the Student and Exchange Visitor Information System (SEVIS) Administrator.
• Maintain required records and reporting in compliance with applicable regulations.
• Assist with budget tracking and financial recordkeeping.
• Coordinate employee recognition programs and awards.
• Support departmental reports, projects, and strategic initiatives.
• Provide backup support for Catholic Schools website content management and updates.
• Assist with administration of the Capernaum system and other departmental databases and software platforms.
• Foster positive and professional relationships with Catholic school leaders, pastors, Archdiocesan staff, parents, and community partners.
• Support the mission and values of Catholic education in all aspects of assigned responsibilities.
• Perform other duties as…