Summer Camp and After School Program Director

Summer Camp and After School Program Director

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Job Title: Director of Youth Programs – After‑School & Summer Camps

Employment Type: Full‑time, W‑2

Company: Gym Jitsu

Location: Allen, TX (On‑site)

Gym Jitsu is a youth‑focused martial arts academy in Allen, TX. We offer jiu jitsu, MMA, wrestling, judo, boxing, muay thai, and more in a structured, safe, and positive environment. Our mission is to help kids develop confidence, discipline, resilience, and leadership through high‑quality training and strong community standards.

We are building a year‑round youth programs department that includes a daily after‑school program and a 12‑week summer camp. The Director of Youth Programs will own these programs end‑to‑end: design, operations, staffing, parent communication, and growth.

Martial arts experience is not required. Strong youth‑program leadership, operations, and practical marketing skills are the priorities.

The Director of Youth Programs is responsible for:

• Designing and operating the After‑School Program during the school year
• Designing and operating the Summer Day Camp (12‑week season starting in May)
• Leading youth events, school‑day‑out camps, and specialty programs throughout the year
• Driving enrollment and retention through consistent, practical marketing and excellent parent communication

This is a hands‑on role. The Director is expected to plan and build systems, but also be physically present during key program hours, solve problems in real time, and maintain high standards for safety and customer experience.

The Director reports directly to the Owner and works closely with the coaching staff and front desk/admin team.

• Design the overall structure and goals of the youth programs department for the full year.
• Build age‑appropriate daily and weekly schedules for:
  • After‑school program: homework/quiet time, snack, structured martial arts training (run by coaches), games, and character‑building activities.
  • Summer camp: daily rotations of martial arts, games, themed activities, and rest/transition times.
• Develop written program guides and standard operating procedures (SOPs) for:
  • Daily routines and transitions
  • Behavior expectations and management
  • Parent communication norms
  • Staff roles and responsibilities
• Create an annual program calendar, including:
  • Camp weeks, school breaks, single‑day camps, parent events, and special theme days.

• Build and manage the daily after‑school program flow, including:
  • Arrival, check‑in, and snack
  • Homework or quiet/study time
  • Martial arts training block
  • Structured games/activities until parent pick‑up
• Coordinate logistics with local schools (where applicable) regarding:
  • Dismissal procedures
  • Pick‑up windows
  • Special schedules or early‑release days
• Maintain accurate rosters for each day:
  • Who is expected
  • Who is present
  • Who is absent or has schedule changes
• Ensure that the after‑school program environment is:
  • Safe, structured, and predictable
  • Positive and welcoming for a range of ages and personalities
• Identify opportunities to improve the program experience and communicate recommendations to ownership.

• Design a 12‑week summer camp framework with clear:
  • Weekly themes
  • Daily schedules (training blocks, games, activities, breaks)
  • End‑of‑week or end‑of‑session highlights (e.g., demo days, small showcases, awards)
• Oversee daily camp operations:
  • Opening procedures (facility prep, staff briefings, equipment setup)
  • Check‑in/check‑out, including sign‑in/sign‑out, late arrivals, and early pick‑ups
  • Smooth transitions between martial arts sessions, games, and other activities
  • Closing procedures (cleanup, reset, end‑of‑day reporting)
• Maintain safe camper‑to‑staff ratios throughout each day.
• Adjust staffing plans and activity plans in response to changing enrollment or operational needs (for example, rainy day plans, low/high enrollment weeks).

• Recruit, interview, and hire youth program staff:
  • After‑school group leaders
  • Camp counselors
  • Seasonal staff and junior leaders
• Design and deliver staff training,…