Conferences Coordinator - Medical Affairs

Conferences Coordinator - Medical Affairs

Location:

Arlington, US

Job Family:
Consumer

Country/Region:
United States

The Conferences Coordinator for Medical Affairs plays a pivotal role in planning and executing external conferences and tradeshow presence within the Kerecis Medical Affairs team. This position involves managing the Kerecis presence at industry trade shows, conferences, and other Kerecis events.

The Conferences Coordinator works on-site in a Kerecis office and reports directly to the Director of Events and Conferences. This is a full-time role.

• Collaborate with stakeholders to plan and execute Kerecis’ presence at industry conferences and trade shows, to include exhibit booth coordination and conference registration
• Support external educational events and trade shows
• Plan and manage team calls leading up to trade shows and conferences inclusive of Medical Affairs, Clinical Affairs, Sales, Marketing, etc. to ensure a cohesive and smooth plan execution
• Lead the design and production of the exhibit booth for conferences, in conjunction with marketing and sales teams, ensuring alignment with the company's brand and messaging
• Oversee all logistical aspects of external events, such as venue selection, vendor management, travel arrangements, and on-site coordination of exhibits and staff roles and responsibilities
• Collaborate with IT and external vendors to ensure seamless audiovisual setup and technical support during conferences and trade shows, including presentations, videos, and live streams
• Assist in creating and managing event budgets, tracking expenses, and ensuring cost-effective event execution; financial reconciliation including submitting Purchase Orders and invoices, reconciling department expenses monthly
• Work closely with cross-functional teams, including marketing team, sales team, executive leadership, and various departments, to ensure seamless event coordination aligned with company objectives
• Additional tasks and responsibilities as assigned

• Strong organizational and project management skills, capable of handling multiple tasks simultaneously, meeting deadlines, and managing unexpected challenges during events
• Innovative mindset to develop engaging event themes, activities, and content supporting marketing objectives
• Excellent communication and collaboration skills to work effectively with cross-functional teams and build relationships at all organizational levels
• Commitment to delivering high-quality event experiences, ensuring flawless execution of all logistical aspects
• Proactive problem-solving skills to identify and address issues in a fast-paced environment
• Proficiency in Microsoft Office Suite and experience with event management software desirable
• Willingness to work flexible hours, including evenings and weekends, as necessary for event planning and execution

• Bachelor's degree from an accredited college or university in marketing, communications, event management, or related field required
• 4-7 years of experience in event planning, marketing, or communications preferred

Anticipated travel: up to 15-20%

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time. Kerecis LLC is an equal opportunity employer.

This job description is intended to set forth the core functions required for this position and describe the general nature of the work to be performed. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Job duties, responsibilities and activities may change or be supplemented at any time as necessary.

Kerecis is an Equal Opportunity Employer.