Staff Accountant

Position Summary

Reporting to the Controller, the Staff Accountant is responsible for performing a broad range of accounting and financial support duties. This includes processing accounts payable, recording accounts receivable and revenue, preparing journal entries, reconciling accounts, supporting month- and year-end close, and managing deposits. This position requires strong analytical skills, attention to detail, and the ability to collaborate effectively across departments.

• Process accounts payable and maintain accurate vendor documentation.
• Record and review credit card transactions, ensuring valid and complete supporting documentation.
• Assist with recording revenue and accounts receivable transactions.
• Deposit and record paper checks accurately and timely.
• Prepare and record day-to-day, monthly, and adjusting journal entries.
• Perform detailed and complex financial analyses as requested.
• Reconcile balance sheet accounts including payables, receivables, prepaids, fixed assets, and other key accounts.
• Communicate with vendors regarding payment issues, credits, and account discrepancies.
• Collaborate with membership and other internal departments to resolve revenue and receivable inquiries.
• Assist with month-end and year-end close processes, including preparing audit schedules and supporting the IRS Form 990 preparation.
• Maintain organized digital files and documentation for audit readiness.
• Prepare year-end tax documents for vendors (e.g., 1099s).
• Ensure the general ledger, AP, and AR processes follow GAAP and internal policies.
• Assist with implementing, monitoring, and improving internal financial controls and procedures.
• Ensure compliance with organizational financial policies and external reporting requirements.
• Support system enhancements, workflow improvements, and data clean‑up initiatives.
• Assist with special projects, reporting needs, and ad‑hoc analyses.
• Perform other duties as assigned.

The qualifications, skills, attributes, and experience for this role include, but are not limited to, the following:

• Bachelor’s degree in accounting, finance, business, economics, or related field.

• Minimum of 3 years of accounting experience; nonprofit/association experience preferred but not required.
• Experience with month-end close, reconciliations, and audit support strongly preferred.
• Experience with Sage Intacct (required),  (required), Martus Solutions, and Salesforce preferred.

• Strong understanding of Generally Accepted Accounting Principles (GAAP)
• Advanced Microsoft Excel skills and proficiency in Outlook
• Strong written and verbal communication skills
• Ability to communicate effectively with staff at all levels, members, and external partners.
• Exceptional organizational, analytical, and problem‑solving skills
• Strong attention to detail and accuracy
• Customer‑service orientation when working with internal and external stakeholders.

• Manage multiple priorities and deliverables in a fast‑paced, dynamic environment.
• Meet deadlines consistently and reprioritize tasks as needed.
• Work effectively in a hybrid environment using Teams, Zoom, and other collaboration tools.
• Process sensitive information with the highest level of professionalism and confidentiality.
• Build collaborative working relationships with staff, members, and external auditors.
• Contribute positively to a team‑oriented environment.

This is a part time position

21 Hours Per Week

Tuesday-Thursday, in office