Administrative Assistant - Secret Clearance

Careers - Administrative Assistant - Secret Clearance

Global Language Center (GLC) is currently seeking candidates for an Administrative Assistant position in the Consular Division of the National Foreign Affairs Training Center (NFATC) in Arlington, Virginia.

Job Type: Full-time

Benefits: 401(k);
Health insurance;
Dental insurance;
Vision insurance;
Paid time off

Schedule:

Monday to Friday

Ability to Relocate:
Relocate before starting work (Required)

Work Location:

National Foreign Affairs Training Center (NFATC), Arlington, Virginia

IN YOUR APPLICATION MATERIALS, PLEASE INDICATE IF YOU ALREADY HAVE A SECRET CLEARANCE.

Posted 12/16/2025

• • Carries out recurring office procedures independently and selects the guideline or reference that fits the specific case.
• • Receives specific instructions on new assignments and completed work is checked for accuracy.
• • Responds to routine inquiries that have standard answers; refers inquiries and visitors to appropriate staff.
• • Screens telephone calls, visitors, and incoming correspondence.
• • Controls mail, assures timely staff response, and sends standardized e-mail correspondence.
• • Personally responds to requests for information concerning office procedures.
• • Determines which requests should be handled by the GTM, appropriate staff member, or other offices; prepares and signs routine non-technical correspondence in own or supervisor's name.
• • Maintains calendars, makes appointments, schedules tentative appointments without prior clearance.
• • Arranges conferences and meetings and assembles established background materials as directed.
• • Attends meetings, records and reports on the proceedings.
• • Reviews materials prepared for approval for typographical accuracy and proper format.
• • Reviews outgoing materials and correspondence for internal consistency and conformance with GTM's procedures; ensures proper clearances have been obtained, when needed.
• • Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans.
• • Collects information from the files or staff for routine inquiries on office program(s) or periodic reports and refers non- routine requests to supervisor or staff.
• • Requisition s supplies, printing, maintenance or other services; types, takes and transcribes dictation; creates and maintains office files.
• • Reserves and prepares classrooms, organizes and edits training materials, submits service requests, assists in basic logistical arrangements for meetings, conferences, and training including utilizing on-line video conferencing platforms (MS Teams, Webex, Google Meet, Zoom for Government, etc.), performs data entry on course registration/enrollment, runs reports, and provides general administrative support to students, instructors, and guest speakers.
• • Supports both traditional in-person classroom training as well as remote virtual delivery of program courses. Must be able to effectively perform their role using a variety of virtual training platforms, including but not limited to MS Teams, Web Ex, Zoom for Government, Google Meet, etc. Provides technical support and assists in training delivery but is not a subject matter expert trainer, facilitator, or instruction.
• • May coordinate refreshments within a training setting, including, but not limited to, ordering, set up, and clean up, under the GTM’s direction, and within FSI regulations.
• • May draft template memos to the Passport Special Issuance Agency (SIA) requesting passports and visas for official travel for staff. Delivers, tracks status of, and retrieves passport and visa requests from SIA, using Government provided shuttle buses.
• • Composes non-standard correspondence on administrative, procedural and policy matters for GTM’s approval.
• • Processes routine and non-routine training requests for individuals and groups following and interpreting SOPs and established policies.
• • Maintains records and files in accordance to established timelines, policies and procedures.
• • Performs complex data entry using a variety of proprietary and non-propriety applications (e.g., Student Information System, MS Office Suite, etc.).
• •…