Executive Secretary​/Executive Admin Assistant – Senior

Description:

Provides executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

• Orchestrate executive-level scheduling across senior leader organizations (PEO, Executive Director, Chief of Staff, SLTs) to maximize time use and mission alignment; resolve conflicts proactively.
• Establish and enforce standards for calendar invites, read‑ahead collection, meeting minutes/action tracking, and six‑month recurring refreshes; train/mentor junior/mid staff.
• Lead planning/execution for high‑level, classified meetings (up to Secret); ensure equipment readiness, attendance capture, and recordkeeping.
• Manage complex correspondence and senior signature workflows; ensure compliance with regulatory/procedural instructions and high‑quality deliverables.
• Serve as principal admin liaison to GO/SES and industry executives, applying military protocol and HQ process expertise.
• Ensure monthly publication of org charts/recall rosters/phone lists and synchronization with Business Operations.

• Bachelor's degree.
• Over 10 years performing duties described in the functional description.
• Must be a United States citizen.