Executive Assistant to CEO

Why join our team?

With a mission that spans the globe, the USO provides a rewarding and fulfilling work environment. Our team is exceptional, and we offer generous paid time off, including volunteer days and military leave. We have a remarkable 401k match, comprehensive benefits, and opportunities for training and education reimbursement. Our team members are passionate about putting the mission first, and we have a lot of fun while doing it.

Working for the USO isn't just a job – it's a calling, and we believe in doing what you love and loving what you do.

Don’t take our word for it. The external “Great Place To Work” survey found that:

• The USO is a Certified Great Place to Work
• 96% feel good about the ways we contribute to the community.
• 94% are proud to tell others they work here.
• 92% feel their work has special meaning: this is not "just a job."
• 91% feel that when you join the company, you are made to feel welcome.
• 92% feel people here are treated fairly regardless of their race.
• 88% feel people here are treated fairly regardless of their gender.

The Executive Assistant to the CEO provides high-level administrative and operational support to the CEO and ensures effective and efficient executive

• Serve as the primary point of contact between the CEO and internal and external stakeholders. Interact with stakeholders via phone, mail, email, and in-person.
• Manage the CEO’s calendar, including scheduling, prioritizing, and coordinating meetings, events, travel, and conference calls.
• Draft, proofread, and prepare correspondences, presentations, and meeting materials, ensuring alignment with the CEO’s message, tone and style. Research, prepare summaries, reports, and recommendations as assigned. Exercise discretion, judgment, and organizational knowledge to facilitate CEO’s activities.
• Attend meetings, record minutes, and ensure timely follow-up on action items.
• Sign documents for CEO in compliance with corporate policies and in agreement with CEO. Develop and maintain mail management processes for the CEO.
• Independently initiate and implement processes to manage projects, information, and people.
• Work independently and collaboratively across teams to manage projects, information and people. May enlist the assistance of staff or other resources as needed.
• Process invoices, project track expenses, and approve routine expenditures, manage budget. Process and reconcile CEO’s expenses and corporate credit card charges.
• Build and maintain positive, strategic relationships at all levels of the organization, including with senior leaders, board members, administrators, and external partners. Resolve conflicts proactively, and coordinate with team members to optimize executive office productivity.
• Maintain confidentiality and professionalism in all interactions.
• Retain and manage the CEO’s electronic signature, ensuring use only with CEO approval and in accordance with organizational policies.
• Perform other duties as assigned to support the CEO and organizational objectives.

minimum Knowledge, Skills, Abilities and Behaviors necessary to perform the job successfully. Equivalent combination of education and experience is acceptable.

• Bachelor’s degree in business administration, nonprofit management, or related field preferred.
• 5+ years’ experience in C-Suite level executive support, board administration, or nonprofit governance.
• Demonstrated expertise in financial management, expense reporting and budget analysis.
• Advanced proficiency with Microsoft Office, Adaptive, Salesforce, Concur.
• Strong organizational, planning, and time management skills; ability to prioritize and manage multiple projects.
• Excellent written and verbal communication skills; ability to draft correspondence in CEO’s preferred style.
• High level of discretion, judgment, and confidentiality.
• CAP (Certified Administrative Professional) or similar credential valued.
• Must be a strong advocate of the USO’s mission.

• This position is located in Arlington, VA. Preference will be given to local candidates within commuting distance to the location.
• Resume and cover letter are required for…