Educational Administrative Coordinator

Educational Administrative Coordinator I

Join to apply for the Educational Administrative Coordinator I role at Arlington Public Schools
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Human Resources announces a vacancy for a 1.0 FTE Educational Administrative Coordinator I. This is a 12‑month, 260‑day position located at The Technical Education & Career Center.

• SERVES as personal administrative support assistant to one or more assistant principals, directors of guidance service or activity directors.
• Processes and maintains automated student schedules; enters, prints and distributes individual student schedules and manages course registration forms.
• Operates the school’s student information system, including registration, withdrawals, transfers; retrieves information for administrators, parents, local and state reports.
• Maintains automated student attendance records; enters enrollment, withdrawal information; prints absence registers and attendance reports.
• Coordinates and assists with the Standardized Testing Program; serves as test proctor.
• Coordinates/maintains Substitute Teacher Assignment Network (STAN).
• Processes orders for books, furniture, supplies; handles maintenance work‑orders.
• Operates the automated telephone call system for absentee students; processes attendance lists/forms.
• Acts as receptionist; distributes mail; maintains office files, records and supplies.
• Schedules activities/sports bus transportation; maintains eligibility documents, activity calendars.
• Participates in scheduling, notifying participants and staff, and conducting awards assemblies.
• Schedules meetings and conferences; coordinates meeting and travel arrangements; screens supervisor’s telephone calls and mail.
• Operates keyboard/desktop computer or terminal for correspondence, memorandums, financial and presentation materials; obtains signatures and forwards documents.
• Performs general support tasks for school administrative staff; may dispense medication to students when needed.

• High school diploma or GED; courses in office procedures and equipment, including microcomputer use, preferred.
• Considerable responsible administrative assistant, secretarial or clerical experience; experience in a school system or similar environment preferred.
• Strong knowledge of computerized data filing, data maintenance and retrieval.
• Familiarity with APS computer equipment, FRONTLINE, STARS procedures, and other school office systems.
• Ability to prepare reports, manage complex data files, and operate various computer applications.
• Excellent communication skills in English and ability to relate effectively to school administrators, staff, and students.

Salary based upon 25/26 pay plan.

Apply online through the Arlington Public Schools website.