Workplace Coordinator

Welcome to Planet. We believe in using space to help life on Earth.

Planet designs, builds, and operates the largest constellation of imaging satellites in history. This constellation delivers an unprecedented dataset of empirical information via a revolutionary cloud-based platform to authoritative figures in commercial, environmental, and humanitarian sectors. We are both a space company and data company all rolled into one.

Customers and users across the globe use Planet's data to develop new technologies, drive revenue, power research, and solve our world's toughest obstacles.

As we control every component of hardware design, manufacturing, data processing, and software engineering, our office is a truly inspiring mix of experts from a variety of domains.

We have a people-centric approach toward culture and community and we strive to iterate in a way that puts our team members first and prepares our company for growth. Join Planet and be a part of our mission to change the way people see the world.

Planet is a global company with employees working remotely worldwide and joining us from offices in San Francisco, Washington DC, Germany, Austria, Slovenia, and The Netherlands.

The Workplace Coordinator is the owner of the employee experience and the steward of our physical space at our Arlington office.

This is a high-impact, part-time role that is a hands-on blend of facilities management, vendor oversight, and community building, ensuring our Arlington office is a productive and welcoming destination for all Planeteers and guests.

Reporting directly to the Director of Employee Experience, this role is the operational backbone of our Arlington hub. You'll ensure every aspect of our physical space, from facilities to culture, functions seamlessly to support high-value collaboration in our emerging regional market. Ideal candidates will have passion for creating unique experiences that drive collaboration and fun.

This is a part-time, in-office position based in our Arlington, Virginia office 3 days per week, on Monday, Tuesdays, and Thursdays.

Facilities and Operational Excellence (The Stability Focus)

• Facilities Management: Act as the primary liaison between Planet, the building manager, and all service vendors (e.g., HVAC, plumbing, electrical). Manage and triage all facilities-related tickets (Jira, Landlord Portal) with strict SLAs.
• Safety and Security: Manage the local office safety program, conduct regular building walkthroughs, and administer physical security, including badge access, visitor management, and emergency preparedness.
• Infrastructure Support: Coordinate with the IT team on network troubleshooting, and ensure the seamless operation of critical office equipment.

Financial and Vendor Oversight (The Business Focus)

• Inventory Control: Own the end-to-end inventory management process for all office supplies and kitchen stock, utilizing checklists to maintain appropriate par levels.
• Vendor Management: Own the daily relationships and service quality for all key office vendors (janitorial, catering, supplies, specialized services). Manage contract renewals in conjunction with the Director of Employee Experience.
• Budget Administration: Manage the local office operating budget, process invoices, track expenses, and ensure timely payment to all vendors.

Community & Culture Building (The Strategic Focus)

• Community & Connection: Lead the planning and execution of all local office culture events and "moments of connection," proactively designing experiences that build morale and drive face to face engagement (e.g., wellness programs, themed gatherings, holiday parties).
• Internal Communications: Own and manage all local office communication channels (Slack, Workplace Calendar, weekly digest, month-at-a-glance), ensuring employees are always aware of events, policies, and maintenance schedules.
• Onsite Coordination: Act as the primary coordinator and host for large internal and external onsites, ensuring A/V, room setup, and catering logistics run flawlessly.

• Experience: 4+ years of experience in an administration role (such as Workplace or Facilities Coordinator, Administrative Assistant, Front Desk Associate) preferably within a fast-paced environment.
• Ambiguity & Creativity: Ability to thrive and innovate in an ambiguous, emerging office environment, showing resourcefulness and a proactive approach to problem-solving.
• Operational
  
  Skills:
  
  Ability to manage a budget, process invoices, and handle multiple vendor relationships simultaneously.
• Technical Literacy: Proficiency with Google Workspace (Calendar, Docs, Sheets);
  Knowledge and/or willingness to master facilities ticketing systems (e.g., Jira), Canva, and basic design software.

• Look for Work: Ability to proactively identify needs and take action without explicit direction.
• Experimental Mindset: Willingness to experiment and learn from both successful and suboptimal experiences to continuously improve the…