Executive Secretary​/Executive Admin Assistant – Mid

Description

Provides executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

• Perform routine administrative tasks including scheduling meetings, arranging conference calls, and managing calendars.
• Coordinate complex, multi-stakeholder events (classified up to Secret) including secure facility arrangements and equipment readiness; ensure minutes/action items are captured and tracked.
• Perform final QC on correspondence and senior signature packages; ensure suspense tracking and distribution protocols are met across the organization.
• Oversee weekly tasker communications and staff‑meeting status slides; ensure ETMS2 assignments, routing timeliness, and mailbox triage standards are met.
• Serve as liaison with DTS Authorizing Officials and travelers to reduce errors/rework; monitor overdue vouchers and support the monthly travel report inputs for each office.
• Coordinate distinguished visitor engagements end‑to‑end with Security Manager, ensuring pre‑clearance and escorts are aligned with visit requirements
• Guide supply procurement workflows (PO drafts, approvals, GPC routing, file control) and coach junior staff on AFI‑compliant practices.
• Drive administrative process improvements and communicate recommendations to Government for adoption.

• Bachelor's degree.
• Minimum of 5 years performing duties described in the functional description.
• Must be a United States citizen.