Administrative Support​/Mail & File Management

Administrative Support/Mail & File Management

2 weeks ago Be among the first 25 applicants

• THIS POSITION IS INCUMBENT UPON CONTRACT AWARD

Longeviti LLC is searching for an Administrative Support/Mail & File Management Specialist with an active Secret clearance and 1-3 years of experience as a Receptionist or Administrative Assistant to support the USTDA’s program and administrative functions in Arlington, VA.

• Receive incoming visitors and telephone calls, greet and assist visitors to the Agency professionally, and issue visitor badges. Visitors and callers may include high-level foreign and U.S. Government officials, Congressional staff members, and senior executives from private businesses.
• Handle a variety of clerical support services for the Agency to include, but not limited to, arranging for local transportation service, making reservations for USTDA’s visitor parking, and distributing USTDA parking vouchers and Metro cards; accepting and arranging for the distribution of incoming mail and courier packages; coordinating visitor access with the building security, and the maintenance of visitor’s log.
• Receive and log facilities requests into the building management tracking system. Respond to Agency staff submissions for facility-related issues and monitor incoming requests to the shared facilities email account. Generate work order tickets for facility issues and work with the Office of Administration on escalated facilities-related issues. Ensure all work orders are closed out.
• Coordinate conference room scheduling and assist with arrangements of meetings.
• Respond to and/or direct incoming calls/inquiries to the appropriate office or individual.
• Maintain the reception areas ensuring the appearance is well-organized, clean, and presented in a professional manner at all times.
• Perform other administrative support duties as required.

• 1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
• Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
• Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.
• Experience managing calendars, scheduling meetings, appointments, and greeting high level guests
• Experience providing general office support like various administrative tasks, data entry, filing, and customer service
• Experience creating and distributing correspondence, reports, and other documents
• Ability to manage multiple tasks and prioritize effectively
• Ability to manage the receptionist area
• Effective written and verbal communication skills for interacting with various individuals
• Proficiency in office software and equipment
• Ability to maintain records of receipt, mailing dates, and other required information
• Experience collecting, sorting, and distributing incoming mail
• Experience with upkeep and setting up of all conference and training rooms
• Physical ability to move large number of files and/or file boxes

• Active Secret

• High School diploma required, higher education preferred

• TBD

• References will be required by prospective customer agency
• Letter of Intent will be required

Longeviti, LLC, as the employer, herein notifies each employee candidate and hired employee of the enterprise-wide employee requirement to follow and adhere to all Longeviti Occupational Safety, Health, and Environmental (LOSH)-E controls, policies, procedures, standards, rules, regulations, orders, and guidelines as a condition of employment (herein referred to as safety controls) as directed by Longeviti, LLC supervision, management, and administration.

Longeviti offers a comprehensive and generous benefits package. The Longeviti benefits package includes medical, dental, and vision insurance for the employee and/or their families. Longeviti also includes basic life insurance which includes AD&D plus short- and long-term disability for the employee. Employees may elect to enroll in our company’s 401k plan. Employees…