Administrative Support Specialist​/File Management

Administrative Support Specialist/ File Management

Join to apply for the Administrative Support Specialist/ File Management role at Blue Path Labs (8(a) & SDVOSB)

Blue Path Labs is a fast-growing research and consulting company committed to solving complex problems for federal, state, and local government clients. We offer a range of professional, scientific, and technology services. Our specific areas of expertise include business consulting, research and data science, and technology integration.

Location:
Arlington, VA
Clearance:
Secret Clearance

We are actively seeking a Secret-cleared Administrative Support Specialist to support our clients at the USDTA (U.S. Trade and Development Agency).

Note: This position is contingent upon contract award
. We are currently seeking qualified candidates to include in our proposal for an upcoming government contract. Applicants selected may be contacted for further steps if the contract is awarded.

Work Description
The Administrative Support Specialist is proficient in the use of commercial software packages and databases, including Microsoft Outlook, Teams, Word, PowerPoint, and Excel. The specialist demonstrates strong organizational and customer service skills and has the ability to respond flexibly and provide rapid assistance in time-sensitive environments. U.S. citizenship is required, along with the ability to obtain and retain a SECRET security clearance.

Responsibilities:

• Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
• Experience collecting, sorting, and distributing incoming mail
• Ability to maintain records of receipt, mailing dates, and other required information
• Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.
• Experience managing calendars, scheduling meetings, appointments, and greeting high level guests
• Experience creating and distributing correspondence, reports, and other documents
• Experience providing general office support like various administrative tasks, data entry, filing, and customer service
• Experience with upkeep and setting up of all conference and training rooms
• Ability to manage multiple tasks and prioritize effectively
• Ability to manage the receptionist area
• Proficiency in office software and equipment

Minimum Requirements

• Secret level clearance
• High School Diploma required, higher education preferred.
• 1-3 years of experience in a professional office environment as a support assistant, receptionist, or equivalent position.
• Effective written and verbal communication skills for interacting with various individuals.
• Physical ability to move large number of files and/or file boxes
• Proficiency with Microsoft Excel, PowerPoint, and data visualization tools.

Benefits
Blue Path Labs offers a comprehensive benefits package. Benefits include, but are not limited to: healthcare reimbursement, lifestyle & wellness reimbursement, Flexible Spending Account (FSA), tuition assistance, 401(k) with company match, and paid time off for vacation / sick leave, in addition to 12 holidays per calendar year.

About Blue Path
Blue Path Labs combines mission and business insights with advanced technologies to deliver measurable performance improvements for our clients. Blue Path is dedicated to surpassing client expectations by always living by our core values of integrity, professionalism, and resilience.

Blue Path Labs is an equal opportunity employer.