Executive Office Administrator

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

We are seeking a highly organized and proactive Executive Office Administrator to support our Vice President, Global Enterprise Sustainability in our Arlington, VA office. The ideal candidate has experience supporting senior executives and possesses a high degree of professionalism and discretion.

The selected candidate will be responsible for ensuring efficient use of time and resources, managing communication, and coordinating travel and meetings for executive-level personnel. This role requires strong communication skills, attention to detail, and the ability to work independently under limited supervision.

• Time Management
  :
  Prioritize and schedule management-level employee time and availability for efficient use of time.

• Communication Handling
  :
  Process incoming and outgoing communication and correspondence to ensure proper dissemination of information.

• Calendar Management
  :
  Create and maintain group calendars and meeting notices for the vice president.

• Travel Coordination
  :
  Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics.

• Expense Reporting
  :
  Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement, verifying payments to corporate credit cards.

• Data Compilation
  :
  Collect and compile data to provide visibility of status for traveler's review and/or signature.

• Document Management
  :
  Create, edit, and maintain electronic and written communication such as memos, announcements, reports, presentations, meeting minutes, and notes utilizing Microsoft Word, PowerPoint, Excel, and SharePoint.

• Information Tracking
  :
  Track and maintain information related to department and business operations.

• Verbal Communication
  :
  Verbally communicate a wide variety of information to multiple audiences.

• Conference Room Management
  :
  Track and maintain designated conference room schedules for availability and efficient use of resources, as well as coordinate logistics for meetings.

• Office Supply Management
  :
  Order and maintain office supplies, distribution lists, and Boeing files and applications.

• Event Support
  :
  Support logistics for executive-level internal and external events.

• Mentorship
  :
  Provide guidance for less experienced employees.

• Independent Work
  :
  Work under limited supervision to achieve departmental goals.

• 2+ years of experience providing office administrator support to a senior or higher-level manager

• 2+ years of experience making domestic and/or international travel arrangements and generating expense reports

• 2+ years of experience supporting calendars, travel and meeting for higher level management

• 3+ years of experience composing and editing documents in Microsoft Word, Excel, Outlook and PowerPoint Team player, able to work in collaborative environment

• 5+ years of experience with maintaining calendars and executive relationships

• 3+ years of experience converting data into a presentation

• 3+ years of experience in a role which required strong interpersonal and communication skills

• Experience as an Office Administrator supporting a Vice President

• Experience managing and organizing multiple deliverables and deadlines with minimal direction

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including…