TIA Staff Assistant III Security Clearance

Position: TIA Staff Assistant III with Security Clearance
Overview This position is in the Threat Investigations and Analysis (TIA) Directorate Front Office, Bureau of Diplomatic Security (DS), Department of State. TIA's mission is to provide DS with the means to track, analyze, disseminate, and investigate threat information for our embassies and consulates, as well as for the private sector. The offices within the TIA coordinate with U.S. law enforcement and the Intelligence Community to produce timely intelligence products to warn of threats to American facilities and personnel overseas.

The Staff Assistant will be responsible for providing the full range of direct support to the TIA Deputy Assistant Secretary (DAS) and Front Office staff, as well as TIA's five subordinate offices: the DS Command Center, the Office of Intelligence and Threat Analysis, the Office of Protective Intelligence Investigations, the Office of Rewards for Justice, and the Office of Open-Source Intelligence.

The Staff Assistant will conduct duties and responsibilities in accordance with Department and DS policies and applicable security regulations. The selected candidate will occupy a highly trusted position that requires analytical and specialized technical skills which will enable them to perform all aspects of the job in a thorough and timely manner. They will exercise independent judgment, as well as a high degree of problem-solving ability within the scope of work.

In addition to interacting with DS Senior personnel and their support staff daily, the Staff Assistant will work closely with the TIA Special Assistant, TIA Front Office staff, TIA office directors and resource personnel, other DS and Department personnel, and may engage in frequent contact with related government offices/departments.

DUTIES & RESPONSIBILITIES:

* Manages all aspects of operations for the TIA Front Office along with the TIA Special Assistant and Executive Administrative Assistant.

* Serves as the acting Special Assistant when necessary to function as the main interlocutor between TIA and the rest of DS to facilitate the crucial flow of threat information.

* Drafts, processes, reviews, and edits incoming and outgoing materials to include briefing papers, DS forms, correspondence, reports, memoranda, and other forms of written communication on behalf of the TIA DAS.

* Communication may be time-sensitive, personnel-sensitive, and/or classified.

* Oversees the tracking and monitoring official correspondence and tasks assigned to the TIA Front Office via the DSS Task Tracker (DS's official task management system).

* Directly liaises with TIA program offices and other directorates to obtain status updates and additional guidance (as/if needed) to ensure timely responses to tasks assigned.

* Analyzes the functions and operations of the TIA Front Office and presents recommendations for greater productivity, efficiency, and effectiveness.

* Establishes and maintains working relationships throughout DS to ensure TIA operations run efficiently, and to facilitate coordinated efforts when/if needed.

* Serves as TIA's HR liaison and routinely engages with DS/HR personnel to update civil service position descriptions as needed, and to discuss current and/or upcoming vacancies on behalf of the hiring managers within the directorate.

* Manages all required security measures and ensures operational requirements are met for the TIA Front Office secure space by serving as the Assistant Special Security Representative (ASSR).

* Communicates regularly with TIA support staff to improve upon existing standard operating procedures/practices for administrative and logistics.

* Reviews the TIA Directorate organizational chart for accuracy and oversees the creation/distribution of emergency contact cards for TIA leadership and support functions.

* Communicates (written and orally) directly with and provides guidance to TIA office directors to address matters of direct concern to the DAS and other DS senior staff.

* Tasks appropriate TIA offices with providing written products and/or briefings needed for upcoming U.S. dignitary travel. Initiates and tracks subsequent internal TIA tasker to ensure trip and/or briefing materials…