Sr Support Assistant

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Senior Support Assistant to provide high-level administrative support to a Business Unit (BU), office, department, project, or job site.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence.

A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane’s:
Integrity, Caring, Teamwork, Tough mindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What’s in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

The Senior Support Assistant will provide high-level administrative support to the DC Business Unit, office, department, project, or job site.

• Coordinates and execute logistics for internal and external meetings including conference room reservations, catering, and preparing materials
• Manages conference room calendars
• Performs administrative duties such as shipping/distributing mail, copying, and office maintenance
• Order essential supplies for assigned office and conference rooms
• Assists the senior management team as requested
• Assists with business development and accounting support assignments such as preparing presentations
• Serve as the DC Office Learning Coordinator responsible for creating training schedules for DC BU/departments and communicates scheduled company training opportunities to employees to encourage participation
• Organizes and executes training, and events including scheduling, sending reminders, providing facilitators with necessary training materials, and ordering/organizing catering
• Exercises sound judgement while managing confidential information and prioritizing multiple tasks
• Maintains inventory of career fair supplies and distribution
• Serve as a contract specialist to ensure that contracts are uploaded, reviewed and approval are tracked and…