Executive Administrative Assistant III - Risk - TS SCI

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Full Time Professional Arlington, VA, US

2 days ago Requisition

Salary Range: $ To $ Annually

Location: Onsite/Hybrid - DHS CISA, Arlington, VA. Classified work at 1110 N. Glebe Road or 1310 N. Courthouse; unclassified work may occur at 4200 Wilson Boulevard or an approved remote worksite.

Work Schedule: Monday through Friday, generally 8:00 a.m. to 4:30 p.m. Eastern Time, excluding federal holidays; schedule flexibility may be required for emergent events.

Security Requirements: TS/SCI - Must possess and maintain a Top Secret/Sensitive Compartmented Information clearance and required access, complete applicable DHS fitness requirements, and use approved Government facilities for classified work.

Work Authorization: U.S. citizenship required for classified access. Must be authorized to work in the United States.

AttainX is seeking an Executive Administrative Assistant III to support senior Government officials within CISA’s Sector Management organization and Sector Risk Management Agency engagement activities. The position independently coordinates moderately complex executive schedules, leadership communications, classified meeting support, and follow-up workflows. It anticipates leadership needs, exercises sound judgment, and improves administrative processes while safeguarding sensitive and classified information.

• Four (4) to seven (7) years of related executive administrative, senior leadership support, meeting coordination, or administrative operations experience.
• A bachelor’s degree in business administration, public administration, communications, or a related field, or an equivalent combination of education and relevant executive support experience.
• Demonstrated ability to work independently and collaboratively on moderately complex executive support matters, prioritize competing requests, anticipate needs, and resolve routine workflow issues with sound judgment.
• Experience supporting executive calendars, correspondence, meeting preparations, action tracking, and travel logistics, with discretion and attention to detail.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, approved collaboration platforms, and document management tools; experience with CATT/STORM or comparable routing systems is preferred.
• Strong professional communication, factual note taking, writing, proofreading, research, and organizational skills; ability to work effectively with senior officials and diverse stakeholders.
• Experience supporting Federal executives, Sector Management or SRMA activities, or classified meetings is preferred.
• A relevant administrative professional or Microsoft Office certification is preferred.
• Must possess and maintain a Top Secret/Sensitive Compartmented Information (TS/SCI) clearance and required access, meet applicable DHS fitness requirements, and comply with classified information handling procedures.

• Independently coordinate executive calendars, meetings, appointments, and stakeholder engagements; anticipate conflicts, recommend priorities, and arrange timely changes with leadership.
• Prepare leadership meeting folders, agendas, pre-reads, briefing materials, and administrative documentation using approved DHS/CISA templates.
• Plan and coordinate classified meeting logistics at approved Government facilities, including registration, attendee verification through authorized personnel, onsite support, and attendance records.
• Capture thorough, accurate meeting notes and prepare factual records of discussions, decisions, and action items; handle and distribute classified records only through authorized processes and systems.
• Manage executive correspondence and document routing, monitor clearance and approval status, and resolve administrative bottlenecks or elevate decisions requiring Government authority.
• Maintain Sector Management membership and distribution lists, registration information, participation records, organized files, and supporting documentation.
• Conduct assigned research and information gathering; prepare concise summaries, leadership correspondence, administrative reports, and meeting follow-up materials for review.
• Coordinate complex travel itineraries, schedules, and supporting documentation for assigned leadership engagement, following applicable approval and reimbursement procedures.
• Maintain…