Executive Administrative Assistant III

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Full Time Professional Arlington, VA, US

3 days ago Requisition

Salary Range: $90,000.00 To $ Annually

Job Title: Executive Administrative Assistant III - DHS Public Trust

Location: Remote/Hybrid - DHS CISA, 4200 Wilson Boulevard, Arlington, VA 22203. Primary performance at CISA facilities; telework requires COR approval.

Work Schedule: Monday through Friday, generally 8:00 a.m. to 4:30 p.m. Eastern Time, excluding federal holidays; schedule flexibility may be required for emergent events.

Security Requirements: DHS Public Trust - Must obtain and maintain a favorable DHS fitness determination (Public Trust), complete the appropriate background investigation, and maintain required facility and system access.

Work Authorization: Must be authorized to work in the United States and meet DHS personnel and system access requirements.

AttainX is seeking an Executive Administrative Assistant III to support senior Government officials within CISA’s Stakeholder Engagement Division. This position coordinates executive schedules, communications, meetings, records, and follow-up across council, advisory, national coordination, and Sector Management activities. The role protects confidential information, anticipates leadership needs, and improves administrative processes to support productive interactions and timely decision-making.

• Level III (P03-Senior):
  Four (4) to seven (7) years of related executive administrative experience, including support to senior leaders and independent coordination of moderately complex administrative activities.
• A bachelor’s degree in business administration, public administration, communications, or a related field, or an equivalent combination of education and relevant executive support experience.
• Experience coordinating complex calendars, leadership engagements, meeting packages, executive correspondence, travel logistics, and action-item follow-up.
• Strong research, writing, proofreading, organization, professional communication, discretion, and judgment; ability to build effective relationships with senior officials and stakeholders.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, collaboration platforms, and document routing or tracking systems; CATT/STORM experience is preferred.
• Experience supporting Federal executives, FACA or FACA-exempt councils, and federal records requirements, including DHS Directive 093-01 and General Records Schedule 6.2, is preferred.
• A relevant administrative professional or Microsoft Office certification is preferred.
• Must obtain and maintain a favorable DHS fitness determination (Public Trust) and required facility and system access.

• Manage executive calendars, appointments, recurring meetings, and stakeholder engagements; anticipate scheduling conflicts, prioritize requests, and coordinate changes with leadership.
• Organize virtual and onsite meetings, including venue and registration arrangements, attendance records, agendas, pre-reads, briefing packages, and administrative follow-up.
• Manage executive correspondence and document routing, track clearances and approvals using email, CATT/STORM, and approved systems, and elevate overdue items requiring leadership attention.
• Independently organize workflows, deadlines, information, and follow-up actions; maintain daily engagement trackers and weekly administrative updates using approved DHS/CISA formats.
• Conduct assigned research and information gathering; prepare factual summaries, memos, talking-point inputs, briefing materials, and administrative reports for executive review.
• Capture accurate meeting notes, decisions, and action items; coordinate post-engagement summaries and action-tracking updates within three business days when required.
• Maintain council and sector membership rosters, distribution lists, participation records, files, logs, and auditable documentation under applicable governance and records requirements.
• Manage designated mailboxes and inquiry logs, acknowledge inquiries within one hour during core business hours where required, and coordinate timely responses through authorized personnel.
• Coordinate complex travel logistics, itineraries, meeting schedules, and supporting documentation for leadership engagements when assigned, following applicable approval and reimbursement procedures.
• Exercise…