Office Manager

Quartermaster Office Manager

Quartermaster is seeking a highly organized and proactive Office Manager with a background to support day-to-day office operations while also assisting with detail-oriented legal and administrative tasks at a high-growth, fast paced start up. This role is ideal for someone who enjoys keeping an office running smoothly, welcoming clients, and coordinating catering needs.

Key responsibilities include:

• Greet clients and visitors, ensuring a professional and welcoming environment.
• Maintain office organization, including tidying break rooms and common areas.
• Print, scan, digitally file, and prepare documents for meetings and client needs.
• Coordinate office deliveries, vendors, HVAC/janitorial services and office supplies.
• Support scheduling, mail handling, and general administrative tasks.
• Maintain organized digital records and document tracking systems.
• Provide administrative support for compliance-related tasks as needed.
• Coordinate catering needs
• Restock snacks and supplies
• Coordinate supplies, etc for other Company offices as needed
• Assist with Company event planning for major company events as needed

Required qualifications include:

• Prior experience in an office assistant, administrative, or similar in-person support role.
• Detail-oriented with strong organizational skills.
• Dedication toward office cleanliness
• Excellent communication and professionalism when interacting with clients.

Preferred qualifications include:

• Demonstrated ability to work in a fast-paced environment
• Experience with Google Suite, Slack, Notion, etc
• Graphic design / experience with Canva is a plus!
• Notary Public

Why join us?

• This is a unique opportunity to combine office operations with meaningful legal and administrative support. You'll play a key role in keeping our Arlington office running smoothly while ensuring critical documentation is processed accurately and on time. You'll work with top-tier professionals in the defense and intelligence sectors.
• Competitive salary, benefits, and career growth opportunities.