Scheduler, Administrative​/Clerical

Air is the leader in Enterprise Readiness. Our mission is to establish readiness as a real-time condition that is continuously achieved. Today, a dangerous Readiness Gap exists between what the front line needs and what is delivered. Our AI-native platform, Air Enterprise Readiness, aligns development, production, delivery, and sustainment into one coordinated execution system for government agencies and industrial suppliers. By revealing true capacity, exposing real constraints, coordinating resources, and executing at the speed of operational demands, the front line gets what it needs to succeed.

We are seeking an experienced Scheduler, to support 4-5 Executives, serving as a critical partner in enabling leadership effectiveness at a rapidly growing, mission-driven company. This role is ideal for someone who thrives in a high-growth environment, anticipates needs before they arise, and can seamlessly manage friction that can distract leaders from their highest-priority work.

In order to do this job well you must be highly organized without being rigid, proactive without overstepping, and comfortable operating behind the scenes. You are someone who genuinely enjoys the craft of executive support. You thrive in a support capacity and understand that no detail is too small when it comes to enabling exceptional execution and advancing a critical mission.

You take ownership, communicate clearly, and have a strong sense of urgency when it matters. Most importantly, you understand that excellent executive support is about more than completing tasks—it’s managing competing priorities and frequent changes, making sound decisions to protect executives’ time by creating the conditions for the Executive Team to operate at their best.

This is a full-time position based in our Arlington, VA office.

This role may require up to 10% travel.

Calendar & Scheduling Support — Primary Responsibility

• Manage frequent calendar changes and last-minute requests with speed, professionalism, and minimal disruption.
• Identify and resolve scheduling conflicts, using sound judgment and appropriate tradeoffs.
• Coordinate recurring meetings, leadership meetings, 1:1s, interviews, customer meetings, and other high-priority engagements, ensuring schedules are organized, efficient, and aligned to business priorities.
• Serve as a professional point of contact for internal and external stakeholders seeking time with supported executives.
• Monitor calendars for gaps, conflicts, overbooking, and inefficient scheduling, proactively making recommendations and adjustments.
• Track scheduling-related action items, commitments, and follow-ups to ensure nothing falls through the cracks.

• Coordinate end-to-end domestic and international travel that account for executive preferences including flights, hotels and ground transportation.
• Develop a strong understanding of individual executive travel preferences and proactively apply them to future bookings.
• Build travel schedules that account for meeting commitments, time zones, and realistic travel time.
• Manage changes, cancellations, delays, and unexpected travel issues quickly and proactively.

• Own the expense reporting process for executives, ensuring expenses are submitted accurately, completely, and on time.
• Partner with the Finance team and executives to address expense questions, reimbursements, and policy requirements.
• Maintain organized records and proactively follow up on outstanding expense items.

• U.S. Citizenship is required

Required Skills:

• Demonstrated experience managing 4+ executive calendars or a similarly complex scheduling environment.
• Significant experience coordinating domestic and…