Executive Assistant

Job :

Category:
Information Technology Support

Type:
Full-Time Salaried

Company:
Nakupuna Consulting

US-VA-Arlington

Nakupuna Companies is seeking an Executive Assistant to provide executive-level administrative, coordination, and reporting support to senior information technology leadership. The position supports leadership activities through calendar and meeting management, correspondence and tasker coordination, executive reporting, records management, and follow-through on approved actions.

The ideal candidate demonstrates exceptional discretion, polished executive communication, strong organizational discipline, sound judgment, and the ability to manage multiple parallel work streams in a dynamic federal environment.

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other business needs.

• Manage complex executive calendars, coordinate daily schedules, and resolve scheduling conflicts to maximize leadership availability and productivity.
• Prepare leadership for meetings and engagements by coordinating agendas, briefing materials, read-ahead packages, attendee lists, logistics, and follow-up actions.
• Receive, route, track, and follow up on correspondence, taskers, information requests, and action items under authorized government direction.
• Maintain leadership action logs and trackers; monitor deadlines, obtain status from responsible parties, and elevate time-sensitive risks or issues through appropriate channels.
• Organize leadership reviews, governance meetings, and other executive engagements; document meeting outcomes, decisions, and approved follow-up actions.
• Draft, review, and refine executive correspondence, memoranda, meeting notes, briefings, presentations, and status reports for clarity, accuracy, and professional tone.
• Coordinate approved travel, visitor access, and meeting logistics in accordance with applicable government travel, security, and facility-access procedures.
• Maintain organized electronic and physical records, including executive correspondence, reports, briefing materials, decision records, and supporting documentation, in accordance with agency records-management requirements.
• Manage approved SharePoint, Teams, and other collaboration repositories used to support leadership coordination, ensuring materials are current, organized, and accessible to authorized personnel.
• Handle sensitive correspondence, Controlled Unclassified Information (CUI), and classified materials when authorized, in compliance with applicable security and information-handling requirements.

• Compile executive summaries, status reports, dashboards, and decision-support packages that provide leadership visibility into approved priorities, milestones, risks, dependencies, and emerging issues.
• Coordinate cross-team inputs for leadership reporting, ensuring information is complete, accurate, timely, and appropriately attributed.
• Develop and maintain spreadsheets, charts, presentations, and reports using Excel, PowerPoint, and approved reporting tools.
• Support administrative coordination across government offices, technical teams, contractors, and approved mission partners to facilitate timely communication and execution of government-directed actions.
• Exercise discretion and sound judgment in handling competing demands, protecting sensitive information, and escalating matters requiring government or contractor leadership attention.

• Bachelor's degree in business administration, management, communications, information systems, or a related field; equivalent relevant professional or military experience may be substituted.
• Four (4) or more years of progressively responsible executive support, administrative, project coordination, or executive operations experience preferred.
• Prior experience supporting senior government, military, or comparable organizational leadership strongly preferred.
• Demonstrated ability to prepare executive-level written products; manage sensitive information; independently organize workload; manage competing deadlines; and follow through on complex actions.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and approved collaboration and…