Senior Administrative Assistant - Office Provost

Position: Senior Administrative Assistant - Office of the Provost
At Marymount University, we believe meaningful work happens when talented people come together with shared purpose. We serve not only our students—but one another—creating a culture where teamwork, adaptability, and resilience are part of everyday practice,Located in Arlington, Virginia, just minutes from Washington, D.C., Marymount offers a dynamic and forward-looking environment where innovation is encouraged and flexibility is valued. We understand that higher education is evolving, and we embrace change with creativity, responsiveness, and a solutions-oriented mindset.

Our faculty and staff thrive in a community that prioritizes communication, cross-functional collaboration, and service-driven leadership. Whether working directly with students or supporting them behind the scenes, every role contributes to a shared mission: helping students grow, succeed, and lead with purpose and confidence.

Marymount University seeks a highly organized, proactive, and service-oriented Senior Administrative Assistant to provide confidential administrative support to the Provost and Chief Academic Officer (CAO) and the Office of the Provost.

This position plays a key role in supporting the day-to-day operations of the Provost and CAO's office, coordinating complex calendars and meetings, facilitating communication with University leaders and external stakeholders, and ensuring that important administrative priorities are handled efficiently, effectively and confidentially.

The Senior Administrative Assistant will work closely with the Provost and CAO and their direct reports, Vice Provost, University administrators and senior staff leaders, Board of Trustees members and their assistants, faculty, staff, and external partners. The successful candidate will demonstrate exceptional judgment, professionalism, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced university environment.

Job Responsibilities:

Support the Provost and Chief Academic Officer (CAO)
Manage and coordinate the extensive calendar and meeting schedule for the Provost and CAO, ensuring recurring meetings and critical commitments are scheduled and completed in a timely manner

Be punctual, dependable, and committed to a high quality of work Excellent personal time management skills as well as the ability to manage multiple other calendars for executives simultaneously

Anticipate meeting needs and coordinate with University offices to gather materials and complete advance work Track and follow up on action items resulting from meetings

Provide administrative support for the Board of Trustees' Academic Affairs Committee and related working groups

Collect, compile, and analyze complex information requests

Communication and media work Assist with the University's Academic Policy, Budget and Planning (APBP) Committee and provide administrative support to the Provost who chairs this committee

Prepare memos, correspondence, and other materials for review and signature by the Provost and CAOMaintain and update distribution lists, email lists, committee records, and related documents

Communicate and distribute information on behalf of the Provost and CAOCoordinate travel arrangements for the Provost and CAOMaintain Academic Affairs and University Committees' records on an annual basis

Support institutional accreditation processes and provide administrative oversight and leadership on assigned accreditation duties

Perform other administrative duties in support of the Provost and CAO as assigned

Support the Provost by communicating and/or interpreting policy, decisions, and documents issued by external entities

Support the Office of the Provost Serve as the welcoming first point of contact for visitors to the Office of the Provost Coordinate meeting schedules and calendars for the Vice Provost to align with the Provost's calendar and strategic priorities

Proactively identify opportunities to improve the quality, efficiency, responsiveness, and effectiveness of administrative services provided by the Provost and CAO team Schedule and coordinate use of conference rooms & coordinate standing meetings

Arrange meeting room setups, catering, supplies, technology, and other logistical needs

Prepare official communications from the Provost to internal and external constituents

Serve as a Buyer in Workday for the Office of the Provost Reconcile Provost Area purchasing cards in Workday Maintain office supplies and place orders as needed

Prepare and distribute…