Event Planning Lead

Event Planning Lead – Hyatt Regency Crystal City

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Organization:
Hyatt Regency Crystal City.

The Event Planning Lead supports the Sales and Events teams by coordinating and administering the processes that ensure meetings, events, and group business are planned and executed smoothly. Serving as a key point of contact between clients, sales leadership, and hotel departments, this role supports the booking lifecycle, prepares and manages event documentation, and facilitates clear internal communication while delivering service aligned with Hyatt standards.

• Prepare and maintain contracts, proposals, correspondence, and meeting documentation.
• Accurately enter and track group and event details in Envision Sales systems.
• Support meetings from initial booking through execution by preparing and distributing banquet event orders (BEOs), group resumes, and internal communications.
• Coordinate details with hotel operating departments including Banquets, Culinary, Front Office, AV, and Housekeeping.
• Work with Association, Government, Corporate, and Social clients, among others.
• Manage client and internal inquiries, assist with site inspections and pre-con meetings.
• Support sales and events reporting, maintain organized files, calendars, and records to ensure all information is accurate, timely, and in compliance with hotel standards.

Pay Rate: $26 Per Hour.

• Medical, Dental and Vision Insurance after only 30 days.
• Free room nights, Discounted and Friends & Family Room Rates.
• Discounted F&B when staying at Hyatt Hotels.
• 401(k) Retirement Matching Plan (up to 4%).
• Paid Time Off including new child leave.
• Highly competitive salaries and incentives.
• Tuition Reimbursement.
• Training programs.
• Complimentary Employee Meals.
• Employee Stock Purchase Plan.
• Discounts at various retailers – Apple, AT&T, Verizon, Headspace and many more.

• Previous experience in hotel sales, meetings, events, or hospitality coordination preferred.
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office; experience with Envision Sales or similar systems preferred.
• Strong customer service orientation aligned with Hyatt values.