Program Manager

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Program Manager

Arlington VA (Rosslyn – Onsite 5 days a week)

180k-185k/year

DHA - Defense Health Agency

The Program Manager supports the DHMS Program Executive Office Front Office by coordinating priority initiatives, operational work streams, and governance activities in support of senior DHMS leadership. The role focuses on execution, coordination, and follow-through across technical, programmatic, and operational teams during ongoing modernization and organizational change efforts within the DHA/DHMS environment.

This position works closely with government leads, consulting partners, and internal stakeholders to manage taskers, prepare leadership materials, support meetings and governance forums, and maintain visibility into risks, dependencies, and deliverables. The Program Manager plays a key role in ensuring leadership priorities are translated into organized, actionable work and executed with discipline and consistency.

• Coordinate across technical, programmatic, and operational teams, aligning messaging, priorities, deliverables, and leadership rhythms to ensure cohesive execution during ongoing DHA/DHA integration and modernization efforts
• Support ongoing transformation initiatives by producing clear, actionable communications that distill technical and procedural updates for diverse audiences

• Partner with Executive Assistants and senior front-office personnel to manage and deconflict the Deputy PEO's schedule and priority engagements
• Draft, consolidate, and coordinate high-quality responses to Front Office Taskers, ensuring accuracy, completeness, and timely delivery
• Oversee the Return-to-In-Person Work workstream, including workforce tracking, office space coordination, and alignment with DHA policy

• Ensure meeting environments (physical and virtual) are prepared to professional standards, including AV/tech validation and room readiness
• Capture clear, structured notes during governance and leadership meetings, highlighting decisions, action items, risks, and ownership
• Maintain centralized tracking of all commitments, taskers, deadlines, and dependencies to ensure sustained follow-through and accountability
• Prepare and distribute executive-level pre-reads, meeting packets, and briefing materials, ensuring alignment with leadership narratives and messaging expectations
• Serve as a front-office liaison across DHMS, DHA stakeholders, FEHRM partners, and Workforce 3.0 teams to ensure clear communication, aligned execution, and timely flow of information
• Provide matrixed oversight to analysts, contributors, and workflow owners across DHMS, ensuring high-quality inputs and performance discipline without direct supervisory authority

• Identify and resolve systemic bottlenecks, strengthen governance processes, and enhance organizational readiness through improved reporting, visibility, and performance rhythms
• Sustain a predictable and professional front-office operating rhythm, including leadership meetings, reporting cadences, dashboards, and workflow standards

• Minimum 5-7 years of experience supporting senior executives or leading front-office, PMO, Chief of Staff, or high-complexity integration functions in government, defense, consulting, or health IT environments
• Proven experience supporting senior leadership engagements and coordinating cross-functional teams within large-scale federal transformation environments, exercising sound judgment, discretion, and situational awareness
• Strong written and verbal communication skills, including the ability to communicate clearly and professionally with senior stakeholders in complex or high‑pressure settings
• Demonstrated ability to manage complex workflows, competing priorities, and multiple simultaneous initiatives in a fast‑paced,…