Senior Trade Shows and Events Coordinator

Airbus U.S. Space & Defense, Inc offers advanced solutions to meet the most complex U.S. defense, security, space, and intelligence requirements. Celebrating over 50 years in the US, we remain a trusted government partner, leveraging world‑class satellite, laser communication, rotor and fixed wing solutions to help our national security, defense and space focused customers meet their missions.

Airbus U.S. looks to employ a commitment driven team, dedicated to enabling our customer's mission success. We are committed to maintaining a diverse and inclusive work environment and a welcoming and engaging staff. With competitive compensation and superior employee benefits, as well as a commitment to fostering individual career growth, Airbus U.S. is the place where top talent wants to work.

At Airbus U.S. Space & Defense, Inc. we attribute much of our success to the strength of our marketing team. To build on this momentum, we’re searching for a highly qualified trade show and events senior coordinator to work closely with our marketing and communications team, as well as our business development leaders. From day one, this individual will contribute to existing marketing programs, while assisting with the development of new events and initiatives aligned with the company's strategic goals.

The ideal candidate is focused on detail and execution of tactics to ensure each event is successful. This candidate has 3‑5 years of experience managing events, or experience in trade shows, hospitality industry, or customer service. The trade show and events senior coordinator must be organized with a strong ability to manage input from multiple stakeholders. This individual can handle many diverse projects and event programs, all while meeting tight deadlines to successfully execute each event.

• Coordinate the overall planning and logistics for designated conventions/symposiums, trade shows, and special events where Airbus U.S. Space & Defense is involved.
• Work under the directions of the Airbus U.S. Director of Marketing & Communications, communications manager and Airbus Americas Head of Trade Shows and Marketing (North America region) to manage dedicated Airbus U.S. Space & Defense trade show/event assignments.
• Plan, execute, and attend designated trade shows as the primary onsite trade show lead in coordination with Airbus U.S.’s corporate strategy and on-going programs, campaigns, and customer outreach (U.S. Government customers and partners).
• Plan and execute all pre-show arrangements under the direction of their manager such as registration, sponsorship content and deliverables, conference room booking, invitation process, meeting schedule plans, select and organize booth content shipment, request booth services, rentals as necessary, display labor if necessary, booth setup/tear down, onsite support. Ensure Airbus branding elements are correctly implemented throughout exhibit content.
• Onsite event support includes oversight of exhibit setup, setup of meeting room and reception desk area, create master trade show booth schedule that can be used by the CEO and all senior Business Development leads.
• Setup meeting materials/promo items, setup catering, and clean up following meetings. Interact with customers and program leadership onsite; ensure that Airbus U.S. is properly represented.
• Assist with pre-planning of customer meeting schedules for trade shows and events, coordinating directly with the business lines and business development staff attending events. Develop email marketing/ event management digital tools to coordinate RSVPs.
• Create social media engagement plan around trade shows, coordinating closely with the Director of Marketing and Communications and communication manager, as well as Airbus Americas.
• Plan and execute designated Airbus U.S. special events assigned such as executive offsite meetings / events, customer receptions (invitations process, logistic planning, collaterals, promotional items, etc.) as needed.

• Track, maintain, and be accountable for marketing material inventory…