Administrative Assistant 1 - Arlington​/Smokey Point

Our vision is to ensure that “All Washington’s children and youth grow up safe and healthy— thriving physically, emotionally, and educationally, nurtured by family and community.

Job Title: Administrative Assistant 1 (AA1) - Full-time/Permanent.

Location: Arlington, WA - Region 3 (Region Map). Work duties will be performed in the office. Travel for training, attending meetings and conferences, and covering other offices (if needed) may be necessary. Travel/driving related to motor pool management and filing court documents in person are requirements of this position.

Closes: 10/13/2026

Salary: $42,780 - $56,952 Annually

The Department of Children, Youth, and Families (DCYF) is seeking an Administrative Assistant 1 (AA1) to join our team in Arlington. This position provides support to Social Service Specialists, Supervisors, and community partners in the Smokey Point Office of Region 3. Our ideal candidate excels in a fast-paced environment, thrives in multitasking, and effectively manages work priorities and deadlines.

Within DCYF, this position performs a variety of clerical projects, routine duties, and recurring tasks. The work environment is fast-paced and high-stress. Multitasking, managing work priorities, meeting deadlines, and covering for other positions in the unit are aspects of the job. This position reports directly to the Office Manager and performs many clerical duties that are detail-oriented. This clerical position provides service for our staff members, community members, and the public that come into the office.

This position works with minimal supervision and assists in a variety of tasks that have a strict timeline for processing. This position exercises specialized knowledge of DCYF programs and requirements and exercises independent judgment in resolving written communication and clerical issues with discretion. This position will need to learn many different tasks and process all tasks correctly and within specific time restraints.

This position works with other clerical staff and will need to assist others when needed; therefore, clerical staff are cross-trained to ensure we are meeting the department's needs and timelines are met. Assisting each other with training methods is expected of all clerical staff. Confidentiality is always expected in this position.

• Provide reception duties.
• Screen calls and visitors.
• Maintain office procedures, standards, priorities, and deadlines while coordinating office operations.
• Apply knowledge of various DCYF regulations, rules, policies, and procedures.
• Provide internal and external customer service to a diverse population.
• Communicate verbally and in writing with customers, answer inquiries, and provide information to internal and external customers.
• Create, edit, and review correspondence.
• Maintain court calendars.
• Troubleshoot standard office equipment such as multi-function device scanners, copiers, fax machines, and other office equipment.
• Perform vehicle fleet management, including driving vehicles for service, repair, and cleaning.
• Maintain conference room schedules.
• Enter data into department databases, Excel, and other computer programs.
• Upload court orders; file court documents online and in person as required.
• Process background checks, disclosure, and discovery requests.
• Process Birth Certificate and Social Security Number requests.
• Prepare files for uploading to the document management system.
• Maintain electronic files and/or logging systems for databases.
• Provide backup to other Administrative Assistants.

One year of office experience requiring keyboarding or typing.
OR Equivalent education and experience totaling one year of office/clerical, secretarial, bookkeeping,…