Senior Clerical Officer - Commercial Procurement Service

Senior Clerical Officer - Commercial Procurement Service (Job Reference: )Primary Location :
Armagh-Armagh-Armagh Office Other Locations :

Antrim-Belfast-Belfast Office, Down-Dundonald-Dundonald Office, Antrim-Ballymena-Ballee Centre, Tyrone-Omagh-Omagh Office Contract Type :
Permanent Duration of Contract/Contract End Date : N/AStatus :
Full-Time Hours per Week : 36

Working Pattern :
Monday - Friday Grade/Scale :
Senior Clerical Officer | NJC pt 11 - 14 |£28,142 - £29,540 per annum

Additional Allowance(s) :
Not Applicable Anticipated Interview Date(s) : TBCAdditional Information:
Base location to be agreed on appointment

JOB DESCRIPTION

JOB TITLE:

Senior Clerical Officer - Commercial Procurement Service

RESPONSIBLE TO:
Compliance Team Administrative Officer

JOB PURPOSE:

To provide efficient and effective administrative, clerical and/or secretarial support to functional and operational staff.

The post holder should be capable of working as part of a team, should display commitment, initiative and an ability to handle confidential material. The post holder should be flexible in approach and should be capable of producing high quality administrative support within agreed deadlines.

FUNCTIONAL LINKS WITH:

Other services within the Education Authority (EA)
Other users of the service

Other agencies as appropriate

The post holder will have to maintain a range of contacts within well-defined terms of reference.

MAIN

DUTIES AND RESPONSIBILITIES:

To provide administrative support in relation to all aspects of the work of the section using the full range of IT equipment including word processing/typing, databases, spreadsheets, email, intranet and internet facilities.

To provide advice and assistance to EA officers, customers, the public and other professionals in respect of agreed aspects of the service and as directed by the Compliance Team Administrative Officer To support the Commercial Procurement Service in undertaking qualitative and quantitative research and investigations as required.

To assist in the collation of factual data and statistical information from various sources in order to support the work of the Team.

To prepare letters, minutes, notes and other clerical support as appropriate

To assist in the preparation of materials for training courses as appropriate.

To process claims and invoices for payment in accordance with agreed EA procedures.

To use initiative and diplomacy in responding all communications received.

To disseminate information as appropriate both within the Team and other sections within Commercial Procurement Service and the EA.To deal with written and verbal communications, including telephone enquiries and emails received within the Service.

To order and monitor supplies of stationery and office requisitions for all staff within the Team.

To organise meetings on behalf of the Team and to assist in the administrative support associated with arranging courses and conferences for the Service.

To be responsible for maintaining efficient recording and filing systems within the Team.

To undertake other duties appropriate to the grade as may from time-to-time be required by the Commercial Procurement Service.

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to  accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.

To view the summary of terms and conditions for this post, .PERSON SPECIFICATION NOTES TO JOB APPLICANTS
1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria…