Commercial Procurement Service; CPS) Compliance Team Administrative Support Officer

Position: Commercial Procurement Service (CPS) Compliance Team Administrative Support Officer
Job Reference: )Primary Location :
Armagh-Armagh-Armagh Office Other Locations :

Antrim-Belfast-Belfast Office, Down-Dundonald-Dundonald Office, Antrim-Ballymena-Ballee Centre, Tyrone-Omagh-Omagh Office Contract Type :
Fixed-Term (May be subject to extension or reduced for any valid reason)
Duration of Contract/Contract End Date : 31 March 2027

Status :
Full-Time Hours per Week : 36

Working Pattern :
Monday - Friday Grade/Scale :
Executive Officer | NJC pt 17- 20 | £31,022 - £32,597 per annum

Additional Allowance(s) :
Not Applicable Anticipated Interview Date(s) : TBCAdditional Information:
Base location to be determined on appointment.

JOB DESCRIPTION

Reports to:

CPS Compliance Manager Responsible for: 1 to 5 clerical staff

The provision of a specialist diverse, confidential administrative support service to the CPS Compliance Manager and the other members of the CPS Compliance Team.

JOB PURPOSETo provide confidential administrative support within the CPS Compliance Team, to provide direct administrative support to senior CPS officers where required and the wider CPS Team to support the effective management of EA’s Commercial Procurement Service to customers. To supervise a Senior Clerical Officer.

The post holder will be required to work flexibly and responsively in order to meet the changing needs and pressures of the CPS.Key duties and responsibilities are as follows:

Full and permanent supervision of a Senior Clerical Officer.

Providing a high quality, confidential administrative support service across a diverse range of areas.

Diary management including organising and prioritising diary commitments as and when required.

Organising and attending meetings, including collating papers and minute taking as and when required.

Logging, prioritising and tracking all correspondence on arrival – updating the Compliance Manager and bringing important issues and target dates to their attention.

Typing, compiling and issuing emails, letters, acknowledgements, minutes, memos and reports. Circulating documents on the Compliance Manager’s, or other team members behalf. Collating inputs from various sources into a co-ordinated response.

Maintaining records, ensuring that information is recorded, stored, managed and disposed of appropriately and in line with relevant guidance.

Utilise computer systems and use MS Excel and MS Word, as appropriate, to provide accurate compliance management information, reports and graphs.

Liaising with other services, schools and external organisations as required.

Administrative duties to assist the Compliance Manager/Compliance Team with the general operating of the CPS.Participate in ad hoc projects to include collating and analysing information to assist and support the work of the Compliance Manager.

To ensure confidentiality of all information and records

Any other duties, related to the role, which may arise from time to time.

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to  accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.

PERSON SPECIFICATION NOTES TO JOB APPLICANTS
1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
2. You must demonstrate how…