Records Management Coordinator

All positions close Friday morning at 12:01am.

The City of Arvada promotes Equal Pay for Equal Work. Starting salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity. The range listed reflects the entire range and typical placement is entry to mid range. Pay Range: $82,904.79-$ Annual

The City of Arvada is hiring a Records Management Coordinator to manage and enhance the City’s records and document management programs. This role supports the secure and efficient management of digital and physical records, oversees document management systems, coordinates public records requests under the Colorado Open Records Act (CORA), and leads the development and operations of the City’s Records Center. You’ll collaborate with departments, IT staff, and other stakeholders to ensure records are accessible, secure, and managed in compliance with applicable laws and regulations.

Administers the City’s records and document management programs and related applications (eDocs, kofax, citydocs.org, Just FOIA, and Civic Clerk). Consults with users on their enterprise content management (ECM) needs and advises on available options to capture, manage, store, preserve, share, and collaborate on content and documents. Develops and delivers user training on how to appropriately use ECM tools. Collaborates with system vendors and information technology (IT) staff to design, deploy, troubleshoot, and fix ECM solutions for optimal systems operations.

Manages ECM platforms and collaborates with IT staff to improve technology stacks and research and/or test emerging technologies in electronic records and enterprise content management. Collaborates with IT to support the ongoing integration of city systems, ensuring efficient transfer of information to end users. Leads the planning, development, and implementation of the organization’s stand‑alone Records Center, including designing operational processes and procedures;

developing records transfer and inventory strategies; coordinating the systematic relocation of records from the off‑site storage facility; and establishing standards for organization, access, security, retention, and disposition. Coordinates resources and activities necessary to transition the facility into a fully operational Records Center. Directs the day‑to‑day and ongoing operations of the Records Center, ensuring the effective management, security, accessibility, inventory control, space utilization, retrieval, retention, and disposition of organizational records in accordance with applicable laws, regulations, retention schedules, and organizational policies.

Determines records retention periods based on applicable statutes, regulations, legal guidance, procedures, and approved guidelines; analyzes records to ensure compliance with retention schedules; monitors records disposition; and consults with departments to identify and classify record titles. Provides policy framework, communication, and training to employees regarding digital and physical records/document information management and personally identifiable information (PII) to ensure compliance with all city ordinances, policies, laws and regulations regarding paper and electronic records.

Coordinates all open records requests submitted to the City under the Colorado Open Records Act (CORA); partners with City Attorney’s Office and advises City employees on compliance and best methods for responses. Coordinates and facilitates City Council meetings and workshops, as needed, serving as the Zoom host and providing technical support and troubleshooting assistance to attendees and staff. Coordinates the process of changing from…