Office Coordinator

Office Coordinator – Pharmacosmos Canada

Pharmacosmos Canada has appointed Michelle Belzile and Michael Villeneuve of Lock Search Group to support its expansion into the Canadian market. Pharmacosmos is a global pioneer in carbohydrate chemistry and a recognized leader in the development of innovative treatments for patients with iron deficiency and iron deficiency anaemia. As the organization continues to grow its presence in Canada, we are seeking a dynamic professional to join the team and play a key role in this exciting phase of expansion.

Pharmacosmos is a global, family‑owned pharmaceutical company with deep expertise in carbohydrate chemistry and cell cycle biology. The organization develops innovative therapies addressing unmet patient needs, with a particular focus on iron metabolism and blood‑related disorders.

Pharmacosmos has established its new Canadian affiliate in Mississauga, Ontario, marking a significant milestone in the organization’s growth and its commitment to serving patients in Canada. As part of this foundational team, the successful candidate will play a key role in building the local presence, shaping the affiliate’s culture, and supporting its long‑term success.

The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of the office. This position provides administrative and operational support across the workplace, supports Environmental Health & Safety (EHS) activities, assists Human Resources with onboarding and recruitment administration, and manages mail, courier, and logistics services. This is an office-based role reporting to the Senior Director, Human Resources. The ideal candidate is highly organized, proactive, service‑oriented, and comfortable working in a growing, fast‑paced environment.

• Serve as the first point of contact for employees, visitors, and vendors; greet guests and maintain visitor logs.
• Provide reception support, including answering, directing, and monitoring incoming phone calls and ensuring timely responses to inquiries.
• Support the company through an office buildout or expansion in partnership with the Senior Director, HR and project managers, assisting with logistics coordination, vendor communication, and ensuring workspace readiness throughout key project phases.
• Maintain a clean, organized, and professional office environment, including meeting rooms, common areas, kitchen and supply rooms.
• Manage office supplies, equipment, and inventory; coordinate ordering and purchases as needed.
• Coordinate catering for meetings, events, and employee functions, including vendor selection, ordering, setup, and cleanup.
• Support scheduling and setup of meetings, events, and conference rooms.
• Coordinate building access badges and general facilities requests.
• Liaise with property management and external vendors for maintenance, repairs, cleaning, and office services.

• Support implementation of EHS policies, procedures and compliance programs in alignment with Ontario’s Occupational Health and Safety Act (OHSA), related regulations, and applicable Canadian federal safety requirements.
• Assist in maintaining documentation and practices that support legislative compliance, including workplace inspections, hazard reporting, training records and emergency procedures.
• Conduct routine safety inspections of shared spaces and coordinate corrective actions.
• Assist with emergency preparedness, including maintaining safety equipment, updating evacuation plans and organizing safety drills.
• Track and report EHS metrics, training completion and incident documentation, as required.
• Serve as a point of contact for employees with safety questions or concerns and help direct issues to the appropriate internal or external resources.

• Assist the HR team with administrative tasks related, but not limited to:
• Recruitment, such as scheduling interviews, posting job openings and managing candidate documentation.
• Onboarding activities, including preparing welcome materials, ordering and distributing new hire swag, coordinating orientation schedules and…