Office Manager

Location: Appleby Magna

Are you an experienced Office Manager or Senior Administrator who loves being at the heart of a business?

I am recruiting on behalf of a well-established specialist business operating within the motor sport and high-performance industry, who are looking for a confident, organised and proactive Office Manager to join their team.

This is not your typical office-based role. You’ll have real ownership of the day-to-day running of the office, working closely with the Managing Director while getting involved across accounts, administration, customers, suppliers and internal operations.

If you’re someone who spots what needs doing, takes initiative and enjoys making sure everything runs smoothly, this could be the perfect opportunity for you.

⭐ What will you be doing?

No two days will be exactly the same. Your responsibilities will include:

Managing the smooth day-to-day running of the office

Providing administrative and operational support across the business

Taking ownership of credit control, invoicing, billing and customer statements

Processing UK and European sales invoices

Liaising closely with the company bookkeeper

Supporting supplier payments and account administration

Coordinating customer orders and dispatch

Acting as a professional and friendly first point of contact for customers

Resolving customer and sales queries

Managing general and sales email inboxes

Maintaining databases, records and internal office systems

Supporting HR, Health & Safety and operational processes

Managing office supplies, facilities, utilities and maintenance requirements

Building strong relationships with customers, suppliers and internal contacts

Supporting the Managing Director and wider business wherever needed

🙋‍♀️ What are we looking for?

We’re looking for someone who is highly organised, confident and naturally proactive. You should be comfortable taking ownership of your workload and working independently within a busy environment.

Ideally, you will have:

A minimum of 4 years' experience within an administration role

Strong organisational and time-management skills

Confidence prioritising workloads and working under pressure

Good working knowledge of Microsoft Word, Outlook and Excel

Experience with invoicing, accounts administration and/or credit control

Excellent customer service and communication skills

A professional, friendly and confident approach

An NVQ Level 2/3 qualification in Management/Business Administration, or equivalent experience

Experience using Quick Books would be advantageous

Experience with UK, European and international VAT invoicing would also be beneficial

💫 Why is this opportunity worth exploring?

This is a fantastic opportunity for someone who wants a role where they can really make an impact.

You won't simply be completing administration. You'll become a key part of the business, trusted to manage your own workload, improve processes and ensure the office operates effectively. There may also be the opportunity to supervise and train additional administrative support as the team develops.

Working within the motor sport and high-performance industry also makes this a brilliant opportunity for someone who enjoys working in an interesting, specialist and fast-paced environment