Clerk to Board; Asheville NC - Office Based

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Employee - Full Time Clerical Asheville-200 Ridgefield, Asheville, NC, US

30+ days ago Requisition

Salary Range: $54,007.07 To $70,209.18 Annually

LOCATION: Asheville, NC - this is an office-based position. The person in this position must live in North Carolina or within 40 miles of the NC border.

GENERAL STATEMENT OF JOB

The Clerk to the Board position reports to the Secretary to the Board. This position serves as Clerk to the Vaya Health Board of Directors (BOD) and Regional Boards (RB). Additionally, this position is part of the Board and Executive Support Team that collectively serves as back-up to the Vaya Health Board of Directors’ Secretary, for Board and Executive Support operations.

This position requires a combination of focus and flexibility, ability to exercise independent judgment that is significant to the administrative operations and success of Vaya Health’s Board of Directors and Regional Boards, and a willingness to play an active, behind-the-scenes role.

This position is Asheville-based, with an expectation of 5 days per week in the office and extensive travel to support Board and Regional Board operations across Vaya’s 32-county catchment area.

ESSENTIAL JOB FUNCTIONS

Clerk to the Board (Board of Directors and all Regional Boards)

Meeting Support:

• Attend all assigned Vaya Health Board of Directors, Board Committees, and Regional Board meetings for providing support, as follows (all items for review by the Secretary to the Board):
  • Work collaboratively and directly with the Board of Directors and Regional Board members.
  • Prepare draft meeting agendas and issue corresponding calendar invitations according to the adopted meeting preparation schedule.
  • Record all meeting minutes and provide an accurate reflection of the quality of the deliberations and produce a record of the decisions made by each meeting body.
  • Assist with the coordination of meeting logistics and sanctioned Board of Directors and Regional Board functions, including securing locations, identification of required equipment and/or technology, materials, refreshments, etc., as requested or otherwise deemed necessary.
  • Assist electronic and telephonic communications, electronic dissemination of materials and assisting with presentations, as needed.
  • Provide effective and thoughtful support to the Board and Executive Support Team, for the preparation of the Board of Directors, Board Committees, and Regional Board activities.
  • Assist in facilitating Board communications in support of all Board functions, including any public comments submitted to the Board by any stakeholders under the direction of the Secretary to the Board.
  • Participate in closed session meetings with the Board, while maintaining strict confidentiality of all such matters.

Administrative Support:

• Provide a full range of moderate to complex administrative support, as follows:
  • Administrative support includes a high level of independent judgment and discretion, drafting correspondence, scheduling and coordinating meetings, and maintaining electronic files and calendars.
  • Detailed attention to proofreading and formatting of all correspondence and written documents, with proper spelling, grammar, and punctuation.
  • Manage the electronic filing and process for onboarding and offboarding Directors and Regional Board members.
  • Organize and maintain permanent historical records under supervision of the Secretary to the Board.
  • Screen, direct, respond to, and prioritize calls and correspondence, facilitating the smooth exchange of information as a first point of contact for staff, Board of Directors, Regional Board members, and external partners.
  • Manage all stakeholder inquiries and coordinate responses and outcomes under the supervision of the Secretary to the Board.
  • Serve as chief liaison for communication with the Regional Boards regarding administrative matters, including support of the Regional Board Chairs and Vice Chairs regarding administrative functions.
  • As requested by the…