Office Administrator and HR

Position: Office Administrator and HR Support

Posted Monday, January 5, 2026 at 5:00 AM

Haakon Industries is a manufacturing company whose mission is to breathe life into an advanced and responsible future.

We accomplish our goal by making engineered-to-order products of exceptional quality, solving challenges with technical and sustainable solutions, and maintaining healthy working relationships.

Office Administrator and HR Support

Haakon Industries is a manufacturing company whose mission is to breathe life into an advanced and responsible future. We achieve this by designing and building engineered-to-order products of exceptional quality, solving complex challenges with technical and sustainable solutions, and fostering healthy, collaborative working relationships.

Who We Are

Haakon Industries manufactures custom air handling equipment for laboratories, universities, hospitals, manufacturing plants, and many other facilities across North America. Our success is driven by innovation, accountability, and people who take pride in their work.

Who We’re Looking For

If you’re simply searching for a job, this may not be the right fit. If you’re looking for acareer with a growing, dynamic organization where your contributions matter, we’d love to talk.

We are seeking a highly organized, forward-thinking Administrative Manager to support and manage daily office operations while providing essential HR and employee support. This role is ideal for a self-starter who takes ownership, anticipates needs, and thrives in a fast-paced manufacturing environment.

What We Offer

Respectful work environment that encourages independence and professional growth

Competitive wages

Paid vacation

401(k)

Health and wellness program

Company social events

Key Responsibilities

Responsibilities include, but are not limited to:

Office & Administrative Management

Proactively ensure all administrative staff have the tools, resources, and support needed to perform their roles effectively

Serve as the first point of contact for incoming calls and emails; respond to or route inquiries as appropriate

Identify opportunities to improve office efficiency, workflows, and administrative processes

Maintain organized digital and physical filing systems in compliance with company standards

Manage travel arrangements and coordinate customer visits

Support leadership with scheduling, coordination, and administrative tasks as needed

HR & Employee Support

Provide day-to-day HR administrative support, including onboarding coordination, new hire documentation, and orientation scheduling

Maintain employee personnel files and assist with compliance-related documentation

Support payroll preparation by collecting and entering reimbursement requests and other documents

Assist with benefits administration, employee questions, and communication related to HR programs

Support training coordination and tracking for employees

Act as a trusted point of contact for employee questions and administrative HR needs

• Maintain confidentiality

Culture, Events & Engagement

Plan, schedule, and coordinate company social activities and employee engagement initiatives

• Run the activity committee and be present at all events- this will include some nights and weekends (1-2 a month)

Order supplies and materials needed for company events

Coordinate logistics and support for all social functions

Organize, track, and maintain inventory of promotional items and company-branded materials

Qualifications

2–5 years of office administration experience

Strong organizational and time management skills

Self-motivated with the ability to work independently and take initiative

Excellent communication and customer service skills

Proficient computer skills; working knowledge of Microsoft Office

Ability to manage multiple priorities effectively

Previous experience as an Office Manager or HR support preferred

Manufacturing or industrial environment experience preferred

Compensation

Compensation is based on qualifications and experience

Haakon is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.

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