Coordinator, Registration, Reporting & Compliance

Position Type Full Time Regular

Annual Schedule 12 months

Expected Work Schedule Standard

Anticipated Days Monday - Friday

Anticipated Hours 8:00 a.m.

- 5:00 p.m.

Anticipated Hours per Week 40

Work Location

Collect, review, and maintain documentation for courses offered through Economic & Workforce Development / Continuing Education;
Insure all course documentation is filed in an organized manner and is accurate and easily accessible to administrative staff and state auditors;
Work with Coordinator, Records/Registration in accurately preparing Continuing Education FTE reports and ensure that these reports are submitted on time in accordance with the state mandated policies and procedures;
Provide course statistical data as requested. Assist with Con Ed registrations and student as necessary.

• Reviews and maintains a current filing system for Economic & Workforce Development and Continuing Education.
• Processes and maintains documentation necessary for all classes scheduled through Economic & Workforce Development and Continuing Education using the College's data management system, Colleague.
• Serves as internal audit point for all Continuing Education documentation.
• Provides training on a regular and as needed basis for new and existing staff.
• Works with the Associate Vice President, Workforce Operations & Registrar in preparing Continuing Education FTE and certification reports and ensures that these reports are submitted on time in accordance with the state mandated policies and procedures.
• Establishes and maintains oral and written communication with all Continuing Education coordinators/directors regarding program changes and state regulations.
• Establishes and maintains an effective system of monitoring the status of class documentation and disseminating information to all Continuing Education coordinators/directors.
• Grades and records hours in Colleague for attendance sheets.
• Collects and files all payment statements for classes.
• Updates refund file when student refunds are requested.
• Deletes students from classes when refunds are requested.
• Serves as back-up for submitting payroll for Occupational Training and Workforce Development.
• Supports the registration efforts of the team as needed and acts as back up for the Coordinator, Records & Registration as needed or in their absence.
• Contributes to the College Vision, Mission, Values, and RISE statement.
• Performs other duties as assigned.

• Must have a minimum of an Associate's degree;
• Must have a minimum of three years of full-time or equivalent experience working in an office, clerical or similar position;
• Must have experience with records management, reporting, and related program compliance;
• Must have at least two years of full-time or equivalent computer processing work experience.

• Associate degree in Office Systems Technology or Business Administration or related field.
• Experience with Ellucian Colleague data management systems.
• Experience with North Carolina Community College Continuing Education compliance standards and course documentation.
• Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

A-B Tech is nestled in the mountains of Western North Carolina and has served as the region’s