Executive Administrator

TWE COLLECTIVE | ASHEVILLE, NC

TWE Collective is the parent company behind The Wedding Edit and TW Events, bringing our wedding, event, design, and creative work together under one growing organization.

Based in Asheville, North Carolina, the Collective is highly collaborative, design-driven, and built to support multiple areas of the event industry. As we continue to expand, we are looking for an Executive Admin who can bring structure to the moving pieces across the Collective and help our CoFounders stay focused on the work that moves the businesses forward.

This is not a role for someone who simply waits for a task list. We are looking for someone who is organized, proactive, resourceful, detail-oriented, and comfortable taking ownership. The right person will learn how our business operates, understand our priorities, and eventually recognize what needs attention before being asked.

Manage and organize leadership calendars, appointments, meetings, reminders, and scheduling.

Help coordinate where the leadership team needs to be, what needs to happen beforehand, and what follow-up is required afterward.

Help manage company and leadership inboxes by organizing correspondence, responding when appropriate, identifying priorities, creating follow-up tasks, and clearly flagging anything requiring an executive decision.

Support the organization and day-to-day management of Basecamp as the central source of truth for active projects. Help create and assign tasks, establish deadlines, follow up on outstanding items, identify stalled projects, and ensure important items have a clear next action.

Take detailed notes during meetings or review meeting transcripts afterward and translate conversations into actionable tasks with a clear owner, deadline, and instructions. Important decisions and action items should never live only in someone's notes, inbox, or memory.

Support follow-up with clients, venues, vendors, and creative partners. Assist with scheduling

meetings, gathering outstanding information, tracking deliverables, and keeping communication moving.

Help maintain a polished, client-ready showroom and office environment. This includes light daily

resetting and organization so the space is ready to welcome a client or industry partner at any time.

Assist with organizing approved marketing assets and content, downloading and filing materials from our agency and internal systems, and supporting the scheduling or posting of approved social content as needed.

As you learn how the business operates, document repeatable processes and workflows. Part of this position is helping us create organized systems that can eventually be taught, delegated, and scaled as our team grows.

• + Exceptionally organized and detail-oriented
• + Proactive rather than reactive
• + Comfortable managing multiple priorities at once
• + A strong written and verbal communicator
• + Confident following up with people and keeping projects moving
• + Able to take a loosely communicated idea and turn it into an organized action plan
• + Comfortable working independently and making reasonable decisions without constant direction
• + Discreet and trustworthy with confidential business and client information
• + Comfortable learning new technology and systems
• + Someone who genuinely enjoys creating order, structure, and efficiency
• + Flexible enough to work within a growing company where priorities can occasionally change quickly

Experience with Basecamp, Google Workspace, calendar…