Finance & Operations Manager

The YWCA of Asheville is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all. The Finance Manager plays a vital role in maintaining the organization's financial integrity through accurate accounting, financial reporting, budgeting, and compliance.

Working closely with the Chief Financial Officer, this position supports key decisions by providing up-to-date financial information, keeping strong internal controls, and ensuring responsible management of the organization's financial resources.

The Finance & Operations Manager plays an important role in supporting the financial health, day-to-day operations, and long-term stability of the YWCA of Asheville. Reporting to the Chief Financial Officer, this position combines hands-on financial management with responsibility for administrative, facility, vendor, and operational systems.

The Finance & Operations Manager ensures that financial and operational processes are accurate, efficient, well-documented, and in line with organizational policies. This position works closely with the CFO, CEO, program leaders, facilities staff, vendors, and other internal stakeholders to strengthen systems, control costs, improve accountability, and support quality service delivery.

The ideal candidate is a highly organized, problem-solving professional who is comfortable working across financial analysis, administrative processes, vendor management, facilities coordination, and operational problem-solving. This role requires strong attention to detail, good judgment, discretion, and the ability to turn financial information into practical operational decisions.

The Finance & Operations Manager will contribute to the YWCA's mission to eliminate racism, empower women, and strengthen communities by helping ensure that organizational resources are managed well and that internal operations effectively support mission-driven programs and services.

• Support the CFO in keeping accurate and up-to-date financial records
• Assist with monthly, quarterly, and annual financial close processes
• Review financial transactions for accuracy, proper coding, supporting documentation, and compliance with organizational policies
• Oversee or assist with accounts payable and accounts receivable processes
• Review vendor invoices and make sure proper approvals are obtained before payment
• Reconcile selected balance sheet accounts, bank accounts, credit cards, and other financial accounts
• Assist with preparation of monthly financial statements and management reports
• Monitor departmental and program budgets and flag significant variances
• Work with department leaders to understand budget-to-actual variances as needed
• Maintain schedules for prepaid expenses, fixed assets, deposits, and other financial accounts as assigned
• Assist with grant and restricted-fund allocations
• Support annual audit and tax preparation activities
• Keep proper financial documentation and records
• Assist with payroll approvals alongside leadership

• Assist the CFO with development and monitoring of the annual organizational budget
• Maintain departmental budget files and supporting documentation
• Provide managers with the financial information they need to make informed operational decisions
• Support analysis of program profitability, cost recovery, subsidies, and pricing
• Help departments understand the financial impact of operational decisions

• Coordinate and improve administrative processes across the organization
• Develop, document, and maintain standard operating procedures for financial and operational functions
• Identify opportunities to streamline workflows, reduce duplication, and improve efficiency
• Monitor compliance with organizational policies and procedures
• Serve as a resource to department leaders on administrative and operational processes
• Coordinate cross-departmental operational projects as assigned
• Develop systems for tracking organizational contracts, licenses, permits, renewals, and other administrative requirements
• Keep organized records and documentation related to organizational operations
• Maintain a centralized vendor and contract tracking system
• Coordinate vendor onboarding and required documentation
• Monitor contract terms, renewal dates, insurance requirements, and compliance documentation
• Assist with vendor negotiations and purchasing processes
• Obtain and evaluate vendor quotes when appropriate
• Monitor vendor performance, service levels, and…