Facilities Assistant

The role is a fixed‑term 6‑month opportunity to support the Estates & Facilities team in the Kingston House site. The Facilities Assistant will serve as the first point of contact for colleagues, visitors and contractors, ensuring smooth day‑to‑day operations and providing front‑of‑house support alongside facilities administration, site coordination and workplace services.

• Direct support to the Facilities Manager.
• Assist the Head of Estates and Facilities with mobilisation and operational setup of services on a new start‑up project.
• Update maintenance or CAFM systems with completed tasks using the Top Desk Reporting Portal.
• Raise purchase orders and manage suppliers.
• Maintain accurate records, logs and compliance documentation.
• Monitor and report progress against mobilisation objectives, escalating risks or delays to the Head of Estates and Facilities as required.
• Help embed a consistent Estates and Facilities service model across the new site and existing organisational locations.

• Previous administration experience.
• Excellent communication and customer service skills.
• Experience using IT systems, spreadsheets and reporting tools.
• Strong organisational skills and attention to detail.
• Ability to work independently and as part of a team.
• Proactive approach and ability to prioritise competing tasks.

• Experience in a reception or facilities support role.
• Administration experience within healthcare, estates or facilities environments.
• MS Office qualifications, NVQ Level 2 Administration (or equivalent).
• Full driving licence.

• Salary of £25,740 per annum.
• Opportunity to join the NHS Pension Scheme.
• Enhanced Bank Holiday rates.
• Additional annual leave above statutory minimum.
• Enhanced family leave (maternal, paternity and adoption leave and pay).
• Inclusive wellbeing benefits.
• Employee Assistance Programme (free 24/7 independent counselling and occupational health services).
• Professional development opportunities.
• Free membership to a reward and discount platform.
• Access to Blue Light Card and other NHS Discount Schemes.

Eligibility:
Due to the nature of this position, employment is subject to proof of eligibility to work in the UK, completion of a satisfactory basic DBS disclosure and two references.

Closing date:
Tuesday 28th July 2026

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We have a duty to safeguard, protect and promote the welfare of those who use our services and our employees. This means we take every step we can to protect from harm, abuse and damage. We are committed to providing equal opportunities for all and encourage applications from ethnic minorities, those with disabilities, LGBTQ+ communities, neurodiverse individuals, and other under-represented groups.

We’re dedicated to creating an inclusive environment where everyone feels they belong.

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