Development Coordinator

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The Ashland Independent Film Festival is looking for a collaborative and detail-oriented Development Coordinator to support our fundraising work in Ashland, Oregon. This role helps coordinate sponsor ships, memberships, and campaigns while ensuring communications and records are handled with care.

Compensation Range: $25/hr

Duration:
Full-time/36-40 hours a week, Employee thru end of fiscal year (June 30, 2026)

Position Summary:

The ideal Development Coordinator candidate is a creative thinker and learner that is excited to forge their path in philanthropy. They are interested in the arts, the creative workforce, community-building, and have a love for Ashland and art communities in the region. Their work is mission-driven, embraces innovation, and sustainability for the future. They embrace and feel comfortable working as part of a small but mighty team and have a growth mindset.

They share values of equity, interdependence, creativity, and movement-building. They are capable and ready to:
Jump into serving the AIFF team, think strategically, and are comfortable with both overseeing and doing the work to ensure success for themselves, AIFF, and the arts and culture sector.

Primary Responsibilities:

Development Support

• Support fundraising events in collaboration with staff and leadership.
• Support marketing efforts in collaboration with staff and leadership for end-of-year campaigns,
• annual memberships, and in-kind and corporate sponsor ships.
• Serve as sponsor concierge -- Manage relationships, fulfill sponsorship benefits, and provide on-site support before and during the festival.
• Assist in establishing, securing, and coordinating in-kind contributions such as hospitality suite amenities and housing, both leading up to and during the festival.
• Ensure all sponsor deliverables, including promotional benefits, are accurately tracked and fulfilled.
• Maintain detailed records of in-kind contributions and ensure timely acknowledgments and thank-you communications.
• Some event support around festival time.

Membership & Campaigns

• Collaborate with staff to integrate, monitor, and report on membership strategies within overall revenue goals.
• Coordinate staffing and logistics for membership-related events and activities.
• Monitor and maintain records, for accurate benefits.
• Provide assistance and communications to the general public and members when membership support is needed in the role of membership concierge.
• Secure Managing Director approval prior to launching any campaigns, events, or public-facing fundraising materials.
• Some event support around festival time.

Reporting

• Assist MD with regular fundraising and revenue reports and proper gift processing.
• Support with data entry to monitor awarded and pending grants for overall fundraising reports
• Ensure that all donations, in-kinds, sponsor ships, and gift records are properly documented and
• maintained throughout the year.

Ethics & Compliance

• Adhere to AIFF’s conflict of interest and donor engagement policies.
• Do not engage in or support fundraising for personal, external, or partner projects using AIFF’s relationships, resources, platforms, donors, filmmakers, producers, or alumni.

Required Qualifications:

• Bachelor’s degree in a related field preferred; an equivalent combination of education and relevant professional experience will be considered.
• Experience in development, fundraising support, marketing, event coordination, or nonprofit administration, ideally 1–2 years in a coordination or administrative role.
• Strong written and verbal communication skills, with the ability to create clear and engaging materials for sponsors, members, and community partners.
• Intercultural competency with the ability to engage respectfully with diverse audiences.
• Excellent organizational skills and attention to detail, especially in record keeping, tracking sponsorship deliverables, maintaining accurate databases, and managing timelines.
• Familiarity with fundraising software, donor or membership databases, CRM systems, or a willingness to learn these tools.
• Experience supporting corporate…