Records Information Manager

Responsible for the management of the administrative support functions of the department records including the responsibility for exercising supervision over the maintenance, distribution, and control of the records and files of the Police Department. Maintains efficient and effective records data entry storage and retrieval for law enforcement purposes in accordance with Federal, State, and local laws and ordinances along with fire and medical records.

Supervise and coordinate the activities of the Records Unit.

The following is illustrative of the essential duties of the position and does not include other nonessential or peripheral duties that may be required.

• Supervises and directs the operations of the Public Safety Records Division.
• Maintains effective, efficient record management information system.
• Gathers and organizes data for statistical purposes and reports (management information, crime intelligence, accident data, police enforcement activities, Uniform Crime Report, and other specialized reports) for use by appropriate departmental personnel and authorized Village staff.
• Manages record databases and data entry, including compliance with State law and department policies. Directs and assigns work to subordinates engaged in data entry, filing, and retrieving various police records. May assist in establishing procedures for records entry, storage, and retrieval.
• Assists with the administration and maintenance of the electronic citation and crash reporting software TraCS.
• Maintains users and access levels in the building security software application GENETEC. Coordinates with the School District with additions and deletions of authorized users.
• Participates in the development and implementation of policies, procedures and guidelines pertaining to the retention and dissemination of department records, data, and reports.
• Supervises daily requests for information. Responds to special requests as required and as authorized by State law, local ordinance, and departmental policy.
• Uses computer software available. Has the knowledge and ability to develop, manage and have responsibility for law enforcement computer applications for police records, filing and information retrieval systems.
• Schedules clerical staff, orientates, instructs and trains assigned employees in their basic responsibilities and duties in accordance with departmental policies and procedures.
• Responsible for supervising, evaluating, scheduling, training, and disciplining the clerical employees. Develops and conducts clerical staff meetings and training sessions.
• Serves as TIME System Agency Coordinator (TAC) and TIME System Validation Officer for the department. Ensure that proper procedures and policies are followed when entering, maintaining, and querying information in the TIME system including the Department of Transportation (Use the "Apply for this Job" box below). Crime Information Bureau (CIB) and National Crime Information Center (NCIC).
• Coordinator-Agency contact person for the various communications center computer system and programs.
• Assists in the hiring process for non-sworn department staff.

• Considerable knowledge and understanding of municipal government, state, and local laws and department policies and procedures.
• Knowledge of modern office equipment, teletype equipment, and computer software and equipment, practices, and procedures.
• Ability to carry out assigned projects without detailed instructions and with a minimum of supervision. Must be able to make critical judgment calls quickly and possess abithe lity to prioritize calls in order or importance.
• Assemble, organize, and disseminate statistical data.
• Maintains effective working relationships with assigned employees, other supervisory personnel, other law enforcement agencies, and the general public.
• Ability to handle stressful situations.
• Strong oral and written communication skills.
• Ability to maintain the confidentiality of information.

• A high school diploma, supplemented by business school training or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
• Three (3) or more years of experience in performing data processing work of a progressively responsible nature.
• Experience in the supervision and training of employees.
• Extensive related experiences in a corporate setting may be substituted for or judged acceptable.
• Confidentiality agreement…