Accounts Receivable Manager

Position Title: Accounts Receivable Manager

Department: Accounting

The Accounts Receivable Manager oversees the billing, collections, and cash application functions for a civil construction company. This role ensures accurate invoices, timely collections, and compliance with contract terms, lien laws, and industry-specific requirements such as AIA billing and retainage. The AR Manager partners with project managers, contract administrators, and clients to resolve disputes, manage cash flow, and maintain strong financial controls.

• Billing & Invoicing
  • Oversee preparation, review, and submission of invoices, progress billings, and change orders in compliance with contract terms (AIA billing, unit price, lump sum, T&M).
  • Monitor and track retainage, billing schedules, and contract milestones.
  • Ensure accuracy of billing documentation, supporting schedules, and lien waivers.
• Collections & Cash Flow
  • Manage the collection process for outstanding receivables; maintain DSO (days sales outstanding) targets.
  • Partner with project managers and clients to resolve payment disputes or discrepancies.
  • Oversee application of payments, credit memos, and adjustments.
  • Track and report on aging, cash receipts, and collection forecasts.
• Compliance & Risk Management
  • Ensure compliance with state lien laws, contract requirements, and client billing protocols.
  • Maintain proper documentation for audits, insurance, and bonding requirements.
  • Implement and enforce internal AR policies and controls.
• Leadership & Team Management
  • Supervise, train, and mentor AR staff, ensuring accuracy and timeliness of work.
  • Coordinate with project accounting, payroll, and accounts payable teams to support overall financial operations.
  • Support ERP/accounting system upgrades and process improvements.
• Reporting & Analysis
  • Prepare monthly AR reports, aging analysis, and cash flow projections.
  • Provide executive management with insights into collection trends, risks, and opportunities.
  • Assist with month-end and year-end close processes.
  • Maintain good relationships with all office and field staff.
  • Represent and promote Grayson Carter and Son in a professional and honest manner.
  • Follow all safety rules and regulations while performing work tasks.
  • Perform other duties as assigned.

• Excellent verbal and written communication skills
• Ability to communicate with various levels of personalities
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Ability to manage deadlines in a fast-paced, project-driven environment
• Ability to deal sensitively with confidential material
• Proficiency in MS Word, Excel, and Power Point
• Ability to visit job sites as needed
• Capable of working a flexible schedule
• Wear Personal Protective Equipment (PPE) on all job sites as required
• Ability to obtain an Arsenal and FBI badge
• Physically able to stand, walk, sit, crouch, kneel, climb, and periodically lift 25 pounds
• Able to pass a pre-employment drug screen

• Bachelor’s degree in Accounting, Finance, or related field (preferred).
• 5+ years of accounts receivable experience, with at least 2–3 years in a civil construction or general contracting environment.
• Strong knowledge of construction billing (AIA, unit price, T&M), lien waivers, retainage, and contract compliance.
• Proficiency in construction accounting/ERP systems (e.g., Viewpoint Vista, CMiC, Sage Intacct, Procore financials).
• Employment is contingent upon successful completion of a background check and credit check.
• Company Paid Single Health Insurance (Base Plan), Dental, Vision, Life Insurance and Disability Insurance
• Voluntary Life Insurance and Long-Term Disability available
• Paid Time Off
• Paid Holidays
• Simple IRA Retirement Account with Company Match
• Growth opportunities available based on performance and skill
• Annual salary reviews with performance-based increases

Employment is contingent upon successful completion of a background check and credit check.

Grayson Carter and Son Contracting, Inc. is an Equal Opportunity Employer.