Accounts Payable Lead

The Accounts Payable Lead oversees the daily processing of invoices for our civil construction company. This role assists with ensuring accuracy in job costing, vendor compliance, and payment schedules while serving as a resource and support to AP clerks. The AP Lead also assists the management team with reporting, reconciliations, and process improvements.

Job Description:

• Review and process vendor invoices and subcontractor payment requests.
• Reconcile invoices against supporting documentation (delivery tickets etc.).
• Assist with scheduling payments according to terms and cash flow, ensuring accuracy and timeliness.
• Assist with updating and managing the company’s third-party accounts payable solution. Onboard and train new users. Monitor and make certain that invoices are processed through the system in a timely manner.

Compliance & Risk Management

• Verify vendor compliance (W-9s, insurance certificates, lien waivers).
• Assist with preparing 1099 filings.
• Maintain audit-ready AP documentation and digital records.

Leadership & Team Management

• Act as lead over AP clerks: mentor and assign daily tasks, answer questions, and review work for accuracy.
• Train new clerks in AP policies, systems, purchase order matching and other specific processes.
• Act as a point of contact between clerks and management.

Reporting & Analysis

• Prepare detailed AP aging and accrual reports for management.
• Reconcile vendor statements and resolve discrepancies with vendors and field teams.
• Assist with month-end close by preparing accruals and job cost adjustments.
• Serve as a secondary contact for escalated vendor payment issues.
• Work with project managers to resolve cost coding or purchase order
• Support the management in building strong vendor and subcontractor relationships.
• Perform other duties as assigned

Successful Candidate Demonstrates:

• Excellent verbal and written communication skills
• Ability to communicate with various levels of personalities
• Maintain good relationships with all office and field staff
• Represent and promote Grayson Carter and Son in a professional and honest manner
• Follow all safety rules and regulations while performing work tasks
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to manage deadlines in a fast-paced, project-driven environment
• Ability to deal sensitively with confidential material
• Proficiency in MS Word, Excel, and Power Point
• Ability to visit job sites as needed
• Capable of working a flexible schedule
• Wear Personal Protective Equipment (PPE) on all job sites as required
• Ability to obtain an Arsenal and FBI badge
• Physically able to stand, walk, sit, crouch, kneel, climb, and periodically lift 25 pounds
• Able to pass a pre-employment drug screen

Education and Experience:

• Bachelor’s degree in Accounting, Finance, or related field (preferred).
• 3+ years of accounts payable experience (construction industry preferred).
• Experience in accounting/ERP systems (e.g., Stage Intacct, Viewpoint, or similar) and managing and maintaining third-party accounts payable solutions.
• Proficiency with Microsoft Office applications including Excel, Outlook, Word and Teams.
• Strong attention to detail, organizational skills, and ability to manage multiple deadlines.
• Excellent communication and problem-solving skills.
• Company Paid Single Health Insurance (Base Plan), Dental, Vision, Life Insurance and Disability Insurance
• Voluntary Life Insurance and Long-Term Disability available
• Paid Time Off
• Paid Holidays
• Simple IRA Retirement Account with Company Match
• Growth opportunities available based on performance and skill
• Annual salary reviews with performance-based increases

Employment is contingent upon successful completion of a background check and credit check