Part Time Randolph County Administrative Assistant

Part Time Randolph County Administrative Assistant

Posting Number: S12462P

Department: CAES-Southwest District CES

Position Summary
:
This County Extension position (part time – 16 hours/week) in Randolph County will be the primary contact with the public, greet clients, distribute resources, and handle clerical and Quick Books financial management duties. This role is crucial to the management of the office and success in serving the citizens of the county. It will be the “face” of UGA Extension to the residents in the county.

Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

• Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Must keep financial records current within the existing month.
• Assist clientele with access to Extension resources and services including printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
• Assist clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g. pesticide applicators, certified landscape professional, certified childcare providers, Serve Safe).
• Publicize programs and workshops offered in local county or nearby counties to clientele.
• Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.
• Maintain the County website and office filing system.
• Maintain the mailing list for all Program Areas and 4‑H volunteer records with assistance of the 4‑H Agent.
• Assist ANR Agent and 4‑H Agent as needed per instructions of the County Coordinator.
• Assist County Extension Coordinator with personnel procedures; conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan.
• Maintain office inventory of publications, office supplies and materials as needed.
• Regularly participate in staff conferences and District Conferences.
• Assist staff with day‑to‑day operations of the Cooperative Extension county office by answering phone, processing mail, distributing publications, greeting visitors, filing documents, etc.

Microsoft Office – Excel, Word, Outlook a plus. Quick Books knowledge is a great plus, but not required. Some knowledge of 4‑H programs and ag‑related information.

• Light office lifting and some 4‑H project lifting; may be asked to assist with livestock projects.
• Some standing and/or sitting for various lengths of time.
• Driving – yes.

Driving is a responsibility of this position:
Yes. Position of Trust:
Yes. Operation, access, or control of financial resources:
Yes. Requires a P‑Card:
No. Having a P‑Card an essential function:
No. Direct interaction or care of children under 18 or direct patient care:
Yes. Security access:
No.

Recruitment Contact Name:
Kris Peavy
Recruitment Contact Email:

Employment Type:

Employee (Part Time). FTE: 0.475. Additional Schedule Information:
Monday‑Friday 8am‑5pm; occasional weekends and evenings. Advertised Salary:
Commensurate with Experience. Proposed Starting Date: 09/29/2024.

Location:

SW District.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with accessibility are encouraged to contact Central HR (hrweb).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. The USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

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