Administrative & Assessment Specialist

Position Summary

K-12 Assessment Solutions is seeking an Administrative Specialist to provide comprehensive, detail‑oriented support across all aspects of assessment development, project management, human resources, business and finance, professional learning, and sales/marketing. This role is essential to ensuring smooth operations, consistent communication, and efficient processes that drive the success of K-12 Assessment Solutions' projects and initiatives.

• Bachelor's degree in a related field or equivalent

None.

• Bachelor's or Associate's degree preferred; equivalent combination of education and experience considered
• Exceptional organizational and project management skills with strong attention to detail.
• Proven ability to work independently, anticipate needs, and take initiative.
• Proficiency with Microsoft Office Suite, MS Teams, and related collaboration tools.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy.
• Strong written and verbal communication skills.

This position is primarily office‑based and involves extended computer use, as well as occasional light lifting of boxes and supplies (up to 25 lbs).

Project Coordination and Development Support (60%)

• Lead preparation activities for new projects, including beginning‑of‑year (BOY) setup and planning.
• Establish and maintain project tracking systems and collaborative work spaces (e.g., MS Teams).
• Provide comprehensive support for item development processes by preparing meeting agendas and documenting outcomes, including action items; assigning tasks and monitoring progress through dashboards and trackers; designing and maintaining project forms and documentation tools; managing blueprint documentation and final posting procedures.
• Coordinate logistics and scheduling for assessment audits and related activities.

Administrative, Financial, and Operational Support (20%)

• Manage financial tracking for sponsored project accounts, including processing check requests, budget amendments, journal vouchers, and payroll documentation.
• Coordinating travel, operating expenses, requisitions, and payment requests.
• Maintain monthly position funding records and assist with payroll reconciliation.
• Support inventory control and asset management processes.
• Contribute to process improvement by developing and updating standard operating procedures (SOPs) and participating in evaluations of administrative efficiency and quality.

Professional Learning and Staff Development (10%)

• Assist in the development and organization of professional learning materials and evaluation reports.
• Compile and synthesize feedback from professional development sessions to inform future planning.
• Support staff training initiatives, including monthly development sessions, onboarding and training for item writers, and coordination of conferences, newsletters, and retraining efforts.

Human Resources Support (5%)

• Facilitate HR‑related processes such as application reviews and hiring documentation.
• Maintain and update item writer records, including onboarding, terminations, and role changes.
• Monitor and track annual compliance requirements (e.g., ethics training, mandatory courses).

Communications and Marketing Support (5%)

• Assist with updates to the organizational website, including layout and visual content coordination.
• Support the creation and distribution of promotional and informational materials.
• Maintain and update client databases to ensure accurate and timely communication.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://(Use the "Apply for this Job" box below). Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.