Administrative Support Professional

Position Information

Classification

Title:

Administrative Assistant I – FLSA Non‑Exempt, FTE 1.00

Schedule:

Monday – Friday, 8:00 am – 5:00 pm

• High school diploma or equivalent

• Baccalaureate degree or at least three years of previous administrative experience.

This is a highly responsible professional position in the Graduate School Dean’s Office. The incumbent will be responsible for ordering supplies and maintaining purchasing records, assisting employees with building maintenance issues, overseeing conference room reservations, and providing backup administrative support for the Dean’s Office Group. The role also serves as the Graduate School’s liaison for Telephone Services, Asset Management, and Facilities Management Division, and duties are performed under the general supervision of the Executive Assistant.

• Ability to communicate effectively with various stakeholders, including staff, students, and visitors.
• Excellent communication and multi‑tasking skills.
• Knowledge of university policies and procedures.
• Attention to detail.
• Working knowledge of UGA Systems (UGA Financial Management System, FAME, GAIL, etc.).

• Sitting for long periods of time, computer work.

• Provide administrative support in managing daily operations.
• Order office and break room supplies.
• Maintain records related to purchasing of supplies throughout the Graduate School to ensure compliance with regulations, policies, and procedures of the Graduate School, UGA, and USG.
• Process incoming/outgoing mail.
• Coordinate reservation requests for the Brooks conference room (including AV systems).
• Manage the Graduate School’s storage spaces, maintain inventory of items, and oversee their use to prevent waste.
• Serve as Asset Management Officer – conduct annual inventory; report changes on the Inventory Master Copy; process items for surplus, transfer, or off‑campus use with Property Control.
• Act as liaison for graduate student poster printing requests with the Tate Center Printing Services, where funding is provided by the Graduate School.
• Serve as Telephone Services Representative, handling all telephone needs.
• Serve as Building Liaison for Facilities Management Department (FMD) maintenance issues, submit work orders, and communicate building‑wide announcements via email.
• Provide back‑up administrative support for the Vice Provost for Graduation Education/Dean of the Graduate School, Executive Assistant, and Dean’s Office Group.
• Assist the Events Coordinator with Graduate School events such as 3MT, Commencement, Graduate Student Appreciation Week, etc.
• Manage identification/selection of end‑of‑year promotional items for Graduate School use at events, recruitment, student appreciation, etc.

Recruitment Contact:
Dr. Meredith Welch‑Devine – Email: mwdevine

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status, or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR at hrweb.

The University System of Georgia is comprised of its 26 institutions and the System Office. Its core values are Integrity, Excellence, Accountability, and Respect – the foundation for all that we do. More details on these values and the Code of Conduct are available in USG Board Policy 8.2.18.1.2 at https://(Use the "Apply for this Job" box below). USG also supports Freedom of Expression as stated in Board Policy 6.5 at https://.

Required Documents: