Administrative Associate

Administrative Associate I – University of Georgia Gwinnett Campus

Posting Number: S14408P

Department: VPI‑Gwinnett Graduate Programs

Posting Type: External

Employment Type: Employee (Full Time)

Benefits Eligibility: Benefits Eligible

Full/Part Time: Full Time

Schedule: Monday through Thursday 7:30 AM to 4:30 PM;
Saturday 8:00 AM to 5:00 PM

Advertised Salary: $45,540

Location: Gwinnett County

Estimated

Start Date:

01/05/2026

EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb).

USG Core Values Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://(Use the "Apply for this Job" box below). Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Classification

Title:

Administrative Assistant II

FLSA: Non‑Exempt

FTE: 1.00

Minimum Qualifications: High school diploma or equivalent and 2 years of related experience

• Associate’s degree or higher in business, education, or related field.
• Four years of administrative or customer service experience, preferably in higher education.
• Experience supporting faculty, staff, and students in an academic setting.
• Knowledge of FERPA and university administrative policies.
• Experience with purchasing card (P‑Card) use and reconciliation.

Position Summary: This position provides administrative support for student and faculty services at the Gwinnett Campus on weekdays and Saturdays, and sits at the front desk in the UGA Lobby. This person deals with confidential student information with knowledge of and adherence to relevant policies and laws, supports staff and faculty in academic and public service & outreach units, and provides key services.

Rapid responses to inquiries, responsible decision‑making, effective and supportive collaboration with other staff members, excellent customer service, and managing multiple assignments simultaneously are expected. General clerical duties may include preparing documents and campus signage, supporting basic AV needs in the classrooms, answering phones and campus emails, responding to inquiries, general paperwork, tracking inventory, and holding a p‑card. On Saturdays, this position staffs the front desk on the 1st floor and serves as the primary point of service for faculty, staff, and visitors on the campus.

This position reports to the Assistant Director of the Gwinnett Campus and will have comprehensive knowledge of Gwinnett Campus academic and non‑academic programs. Flexibility to adjust schedules as needed by the campus.

Knowledge, Skills, Abilities and/or

Competencies:

• Strong customer service skills.
• Strong attention to detail.
• Ability to multitask.
• Personal integrity and confidentiality.
• Microsoft Office Suite and basic internet skills.

Physical Demands:

• Lift 25‑30 pounds.
• Sit or stand for long periods of time.
• Move across campus to support events and classroom needs.

Additional Notes:

• Driving is not a responsibility of this position.
• This position is a Position of Trust.
• This position has operation, access, or control of financial resources.
• This position requires a P‑Card; having a P‑Card is not an essential function.
• Does not involve direct interaction or care of children under 18 or direct patient care.
• No security access required.

Credit and…