Part Time Randolph County Administrative Assistant

Job Summary

Part‑time (16 hrs/week) Administrative Assistant – Randolph County Extension Office in the South‑West District of the University of Georgia. Serves as the primary public face of UGA Extension in the county, handling client support, clerical duties, and Quick Books financial management.

Location:

SW District – Randolph County

Schedule:

Monday‑Friday 8:00–5:00, with occasional weekends and evenings FTE: 0.475 (16 hrs/week)

Start Date:

September 29, 2024

Employment Type:

Employee (Non‑benefits eligible, FLSA Non‑Exempt)

• Client Services (25%) – Assist clientele with access to Extension resources: printed publications, online content, diagnostic submissions (soil, water, feed, radon), and registration for workshops, conferences, and certification programs. Publicize local and regional programs to clients.
• Administrative & Accounting (25%) – Maintain fiscal records, prepare accounting forms, and reconcile local Extension budgets using Quick Books. Keep financial records current within month‑end procedures.
• Communication & Coordination (15%) – Facilitate conference calls/video conferences connecting clients with County Agents and State Specialists; maintain the county website; manage the office filing system; update mailing lists and 4‑H volunteer records in coordination with the 4‑H Agent.
• Support & Operations (10%) – Assist the ANR Agent and 4‑H Agent as directed; perform additional duties assigned by the County Extension Coordinator.
• Inventory & Personnel (25%) – Maintain office inventory of publications, supplies, and materials; assist the County Extension Coordinator with personnel procedures; participate in staff and district conferences; support day‑to‑day operations by answering phones, processing mail, distributing publications, greeting visitors, filing documents, etc.

• Minimum Qualification:
  
  High school diploma or equivalent; evaluation of education/experience may substitute the requirement.
• Computer skills:
  Microsoft Office (Excel, Word, Outlook) a plus;
  Quick Books knowledge a great plus.
• Knowledge of 4‑H programs and agriculture‑related information preferred.
• Physical Demands:
  Light office lifting, occasional 4‑H project lifting; may be asked to assist with livestock projects. Standing, sitting, and driving as required.
• Driving is a responsibility of this position.
• Position requires direct interaction or care of children under 18 and is a position of trust with access to financial resources. No P‑Card required.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.

Background investigation is required: criminal background check, employment history verification, credit check if applicable, and possible drug test for positions with high‑risk responsibilities.

Recruitment Contact Name:
Kris Peavy
Recruitment Contact Phone: 229‑310‑6084

Posting Number: S12462P

Working Title:

Part Time Randolph County Administrative Assistant
Unit/Department Website: .html
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