Coordinator, Campus Operations and Student Services - Athens

Coordinator Of Campus Operations & Student Services

Founded in 1897, Piedmont University is a private, comprehensive liberal arts university with an enrollment of approximately 2,000 students at campuses in Demorest and Athens, Georgia.

The Coordinator of Campus Operations & Student Services supports the day-to-day administrative, operational, financial, and student-service functions of Piedmont University's Athens Campus. Reporting to the Director of Administrative Services, the Coordinator serves as a key point of contact for students, prospective students, families, faculty, staff, visitors, vendors, and community partners.

The position assists with campus budget administration, purchasing, facilities coordination, student services, enrollment support, special projects, events, and supervision of student employees. The Coordinator works collaboratively with University offices located on both the Athens and Demorest campuses to ensure students and visitors receive timely assistance and are connected with the appropriate University resources.

This position requires a high level of professionalism, initiative, organization, customer service, discretion, and the ability to manage multiple priorities in a dynamic campus environment.

Campus Administration & Operations

• Assist the Director of Administrative Services with the daily administration and operation of the Athens Campus.
• Help coordinate building operations, maintenance needs, repairs, custodial services, deliveries, vendors, and other facility-related matters.
• Monitor campus spaces and identify operational, maintenance, safety, technology, or facility needs requiring attention.
• Coordinate service requests and follow up with University departments and outside vendors to ensure timely completion.
• Assist with campus access, room scheduling, meeting spaces, classroom needs, and special facility requests.
• Help maintain an attractive, professional, welcoming, and student-centered campus environment.
• Maintain appropriate administrative records, files, inventories, documentation, and campus operational information.
• Serve as an on-site resource when the Director is unavailable and help address routine operational matters according to University policies and procedures.

Budget, Purchasing & Financial Administration

• Assist the Director with monitoring Athens Campus operating budgets and expenditures.
• Assist with process and track purchase requests, invoices, receipts, reimbursements, and other financial documentation.
• Assist with procurement processes and coordinate purchases with University departments and approved vendors.
• Maintain organized records of campus purchases and expenditures.
• Track orders, deliveries, outstanding purchases, and vendor activity.
• Assist with budget reports, expense reconciliation, projections, and other financial information as requested by the Director.
• Help identify operational efficiencies and opportunities for responsible use of campus resources.

Student & Enrollment Services

• Provide a welcoming first point of contact for current students, prospective students, families, and campus visitors.
• Answer general questions regarding Piedmont University, the Athens Campus, academic programs, admissions processes, campus services, and student resources.
• Provide basic admissions information and assist prospective students in connecting with the appropriate admissions representative.
• Help students navigate routine University processes and determine the appropriate office or staff member to address more specialized questions.
• Coordinate and schedule virtual or in-person appointments with University offices including Admissions, Financial Aid, Registrar, Student Accounts, Academic Advising, Student Affairs, and other departments.
• Assist students with accessing appropriate online resources, forms, contact information, and University systems without providing counseling or making decisions reserved for specialized offices.
• Follow up, when appropriate, to help ensure students are successfully connected with the office or resource they need.
• Support campus visits, prospective student appointments, recruitment events, orientation activities, and other enrollment initiatives.
• Assist with student communications and campus information designed to improve the overall Athens student experience.

Project & Event Coordination

• Coordinate administrative and operational projects assigned by the Director of Administrative Services.
• Develop project timelines,…