Instructional Media Administrative Assistant

University of Georgia – VPI-Teaching & Learning Center

The Center for Teaching and Learning seeks an administrative associate for our Instructional Media sub unit, located at the South Instructional Plaza office. This position provides administrative support for the South Instructional Plaza front desk, assists with checkout and delivery of instructional media equipment, provides support for CTL's recording and editing studios, duplication requests, assists coordinator with inventory, maintains appropriate records and prepares various reports.

• Background maintaining an inventory of supplies or equipment in a non-profit, higher education, or similar setting
• Background as a media or library assistant, and/or in retail sales, cashiering, or similar role
• Expertise in the use and maintenance of instructional media equipment
• Trustworthy, reliable, and responsible in the use and maintenance of university property and assets

• Provide administrative support for the CTL South Instructional Plaza front desk, and serve as administrative backup for the North Instructional Plaza front desk as needed to ensure smooth operations for the Center. Greets center clients and guests, answers telephones, takes messages, and enters client requests on appropriate forms per established guidelines and procedures. Perform sales transactions in accordance with established procedures.
  
  (30% of time)
• Ensure daily work orders are scheduled, packaged, and/or returned correctly and shelved. Ensure that reservations and requests are scheduled accurately and in a timely, efficient, and professional manner. Maintain a working knowledge of media and equipment checkout items in order to better serve clients. Ensure that daily deliveries/pickups are packaged correctly and placed in their appropriate locations. (20% of time)
• Provide administrative support for the One Button and Light Board Studios and help clients troubleshoot minor recording problems. Assist with setup of the video and audio editing studio when needed. Schedule walk‑in requests on studio calendars. (15% of time)
• Assist coordinator with inventory by ensuring all transactions are entered into reservation system software, Medianet, and checked in when returned. Report to supervisor of missing and/or damaged media or equipment in an efficient and timely manner. Complete a quarterly count of all blank media supplies and checkout equipment. (10% of time)
• Assist coordinator with duplication/transfer requests by maintaining a working knowledge of the operations of the duplication system. Provide accurate duplication and labeling of media requests. Consult with leadership staff in the event that pricing, special requests and copyright issues arise. (10% of time)
• Provide administrative and operational support for the Center's educational development activities and related initiatives. Responsibilities may include preparing and accurately transcribing educational and programmatic materials; supporting the management of the Center's integrated library system, including patron records, cataloging and processing materials, and circulation workflows; and providing other administrative assistance to educational development personnel as needed. (10% of time)
• Other duties as assigned. (5% of time)

Sitting for long periods; lifting up to 25 pounds. Driving to perform job related duties.

Driving Responsibility:
Yes

Position of Trust:
Yes

Financial Resources Handling:
Yes

P-Card Requirement:
No

Direct Interaction with Children/Treatment:
No

Security Access:
No

Be advised a credit check will be required for all…