Undergraduate Program Coordinator

Undergraduate Program Coordinator

The University of Georgia invites applications for an Undergraduate Program Coordinator. Click Apply for this Job to submit, or save this posting with Bookmark and view a hard‑copy with Print Preview
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Posting Details

Posting Number: S14555P
Working Title: Undergraduate Program Coordinator
Department: Vet Med-Physiology & Pharmacol

About the University of Georgia

Founded in 1785, the University of Georgia is a public flagship university located in Athens, GA. The College of Veterinary Medicine was established in 1946 and offers programs in physiology and pharmacology, among other disciplines.

Position Summary

The role provides administrative support for the undergraduate Biomedical Physiology program within the Department of Physiology & Pharmacology.

Knowledge, Skills, Abilities and/or Competencies

• Attentive and detail oriented
• Experience with student‑facing technologies
• Professionalism and effective communication skills
• Accessibility and flexibility
• Time management skills
• In‑depth knowledge of related university and degree requirements
• Familiarity with UGA financial, procurement, Banner, Argos, and other University administrative and academic systems

Physical Demands

Sit for long periods of time. Lift up to 15 pounds, occasionally 20 pounds.

Primary Duties / Responsibilities Assisting with Program Management

• Provide administrative support to the Associate Dean for Undergraduate Affairs, Department Head and Director of the Biomedical Physiology undergraduate program.
• Assist the Department Head with program data summary reports for budget and funding proposals as well as program growth projections and promotion.
• Work with the Director of Undergraduate Program to update majors and the Biomedical Physiology program in PARC.
• Assist with program faculty travel authorizations and reimbursement requests.
• Prepare electronic purchase/check requests for classroom supplies and materials.
• Develop and organize data summaries related to undergraduate program assessment, including tracking student progress and program alumni.
• Maintain the student handbook in collaboration with the program Director.
• Maintain program status reports, including number of enrolled, graduating, and other related data for the College.
• Manage the program’s websites on the College’s webserver, including updating and creating new content.
• Liaise with other academic programs and administrative units to address program needs.
• Maintain diverse mail and email address lists for correspondence.
• Perform administrative duties associated with the undergraduate program: answer telephone calls, greet visitors, respond to requests for assistance, track student enrollment, grades, and graduation status.

Undergraduate Course Management

• Work with the Director on course scheduling and entry into scheduling platforms.
• Provide PODs and other clearances and clear academic holds for student registrations in conjunction with the advising group.
• Enter new courses and course changes into CAPA and track their progress through the approval system.
• Help manage student records, admissions, and program acceptance using UGA systems in conjunction with the academic advising group.
• Create, distribute, and compile results of program course evaluations.
• Collaborate with the academic advising group to obtain data and track student progress before and after graduation.
• Review curriculum requirements and academic programs; support the Curriculum and Academic Programs Committee.
• Assist with data collection for annual program assessment and reporting using the Xitracs system.
• Coordinate with the Director regarding Academic Honesty related reporting.

Coordination of Special Program Events

• Plan and coordinate program convocation each spring and fall semester.
• Host undergraduate recruitment events at the university, local, and state level.
• Coordinate with program‑affiliated student organizations to address their questions and meet their needs for Departmental support, including PLA orientations and recognitions.

Support for Student Success and Recognition

• Assist the awards committee with managing program scholarship applications, summaries, and notifications.
• Work with the business office to administer and post scholarships in Scholarship Universe.
• Coordinate academic award selection processes as needed.
• Coordinate MOUs for student internships for undergraduate studies.
• Assist students regarding departmental procedures and policies.

Contact Information

Recruitment Contact:
Gaylen Edwards
Email: gedwards
Phone: (insert phone number)

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents

• Unofficial Transcripts
• Other Documents #1
• Other Documents #2

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