Business Manager

Position Summary

This is a high-level accounting position with responsibility for a complex department. The incumbent reports to the Department Head and will be responsible for all aspects of finance for the department, including but not limited to foundation, tuition, state, sales and service, and grant fund types. The employee submits and reviews financial transactions, reviews financial ledgers, submits payroll transactions, reviews payroll ledgers for accuracy, and completes all tasks in a timely manner.

The person in this role will proactively pursue training and review policy changes.

Bachelor's degree in a related field or equivalent.

• Review all financial ledgers on a monthly basis to identify transactional or accounting discrepancies and take corrective action in a timely manner.
• Manage departmental financial commitments and record pending transactions in tracking sheets in a timely fashion.
• Compile and tabulate data and complete administrative reports upon request.
• Attend periodic meetings of financial staff in the College and be proactive in continuing training and reviewing policy updates.
• Inform Department Head and faculty of UGA financial policies and procedures.
• Process all purchase requests and manage supervision travel accounts to ensure timely reimbursements.
• Manage and approve faculty travel authority and expense statement submissions, reviewing to ensure accuracy.
• Process all payment requests in a timely manner.
• Work closely with Office Manager to identify funding sources and ensure funding availability for all positions posted and hired through UGAJobs.
• Submit funding adjustments in OneUSG Connect for new hires and for funding changes in a timely manner, and process retro payment adjustments if necessary.
• Submit ad hoc salary adjustments in a timely manner when updating an employee's compensation, communicating changes to Office Manager who will update UGAJobs.
• Process any necessary Manager Self‑Service transactions (e.g., terminations, T&L Approver) in a timely manner.
• Review payroll ledger and financial ledger on a monthly basis to ensure accuracy of payroll, encumbrances, and budgets.
• Process student scholarships, maintain records, and ensure that students are paid in a timely manner.
• Answer questions on grants and related paperwork for PIs and Co‑PIs.
• Prepare budgets for the department's Study Abroad Programs with input from faculty.
• Work closely with the Department Head to budget expenditures for departmental graduate assistant allocation and operating budget, e‑rate return, Double Dawgs return, and tuition differential return annually.
• Review account balances on a monthly basis and process necessary budget journals/transfers to maintain positive balances by control chart strings.

Sit at a desk and work at a computer for extended periods.

• Driving is not a responsibility of this position.
• This is a position of trust.
• The position has operation, access, or control of financial resources.
• The position does not require a P‑Card and having a P‑Card is not an essential function.
• The position does not have direct interaction or care of children under the age of 18 or direct patient care.
• The position has security access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).

Be advised a credit check will be required for all positions with financial responsibilities. Offers of employment are contingent upon completion of a background investigation including a criminal background check, verification of credentials and employment history, and, if applicable, a satisfactory credit check. A pre‑employment drug test may also be required for positions with high‑risk responsibilities.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (
hrweb
).